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Page 1 of 3 <br />Item #14 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />April 21, 2026 <br />Public Works - Operations Division <br /> <br />TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A MAINTENANCE AND <br />TRADE SERVICES AGREEMENT WITH ADVANCED LIGHTING SERVICES, INC. <br />FOR LIGHT POLE TESTING AND REPLACEMENT SERVICES, IN A TOTAL <br />NOT-TO-EXCEED AMOUNT OF $2,175,000 FOR THE REMAINDER OF FISCAL <br />YEAR (FY) 2025/26 THROUGH FY 2028/29, WITH THE OPTION FOR TWO <br />ADDITIONAL ONE-YEAR EXTENSIONS <br /> <br />SUMMARY <br />The City of Pleasanton maintains approximately 12,996 streetlights, parking lots, and pathway <br />light poles throughout the community. These assets support public safety, traffic operations, <br />pedestrian visibility, and overall infrastructure reliability. <br /> <br />The City also partners with the Hacienda Business Park Owners Association through a City <br />Council-approved Special Maintenance District program. Under this program, the City may <br />procure materials through existing City contracts, with full reimbursement provided by <br />Hacienda. This collaboration supports efficient, cost-effective maintenance within the Hacienda <br />Business Park area. <br /> <br />To proactively address aging light pole infrastructure and reduce the risk of failures, staff <br />conducted a competitive procurement for streetlight pole testing, structural assessments, and <br />replacement services. In February 2026, the City issued Request for Bids (RFB) No. PWD <br />26.402 seeking qualified contractors to perform ultrasonic testing, documentation, and GIS <br />integration, condition assessment reporting, and replacement of deteriorated or structurally <br />deficient light poles. <br /> <br />Advanced Lighting Services, Inc., was determined to be the lowest responsive and responsible <br />bidder. Staff recommends approval of an agreement for services for the remainder of fiscal <br />year (FY) 2025/26 and a subsequent three-year term for FY 2026/27 through FY 2028/29, in a <br />total not to exceed $2,175,000, with the option for two additional one-year extensions up to five <br />years, subject to satisfactory performance and budget appropriation. <br /> <br />This program supports proactive infrastructure management, improves public safety, and <br />enables timely response to emergency light pole failures and vehicle knockdowns. <br /> <br />RECOMMENDATION <br />1. Authorize the City Manager to enter into a Maintenance and Trade Services Agreement <br />with Advanced Lighting Services, Inc. for light pole testing and replacement services <br />(RFB No. PWD 26.402) in a total not-to-exceed amount of $1,275,000 for the remainder <br />of FY 2025/26 through FY 2028/29. <br />2. Authorize the City Manager to exercise up to two (2) additional one-year extensions up <br />Docusign Envelope ID: 3B72E0E1-49B0-81A0-82B4-6F3690F68EF8