TRI-SIGNAL INTEGRATION, INC. (#2026510)

Page 1 of 3 Item #15 CITY COUNCIL AGENDA REPORT April 21, 2026 Public Works - Operations Division TITLE: AUTHORIZE THE CITY MANAGER TO ENTER INTO A MAINTENANCE AND TRADE SERVICES AGREEMENT WITH TRI-SIGNAL INTEGRATION, INC. FOR FIRE ALARM MAINTENANCE, MONITORING, INSPECTION/TESTING, AND REPAIR SERVICES, IN A TOTAL NOT-TO-EXCEED AMOUNT OF $440,000 FOR THE REMAINDER OF FISCAL YEAR (FY) 2025/26 THROUGH FY 2028/29, WITH THE OPTION FOR TWO ADDITIONAL ONE-YEAR EXTENSIONS SUMMARY The City of Pleasanton owns and operates 31 municipal facilities equipped with fire alarm and fire suppression systems that require routine inspection, testing, monitoring, and maintenance to ensure compliance with the National Fire Protection Association (NFPA 72), the California Fire Code, and other applicable regulations. Maintaining these life-safety systems is critical to protecting occupants, ensuring regulatory compliance, and supporting uninterrupted City operations. On January 28, 2026, the City issued Request for Bids (RFB No. PWD 26.401) for fire alarm maintenance, monitoring, inspection/testing, and repair services. Consistent with the RFB’s evaluation criteria, Tri-Signal Integration, Inc. was determined to be the best-value bidder, based on responsiveness to bid requirements and demonstrated qualifications, experience, and cost. Staff recommends approval of an agreement for services for the remainder of FY 2025/26 and a subsequent three-year fiscal term for FY 2026/27 through FY 2028/29, in a total not-to- exceed amount of $440,000, with the option for two additional one-year extensions up to five years, subject to satisfactory performance and budget appropriation. RECOMMENDATION 1. Authorize the City Manager to enter into a Maintenance and Trade Services Agreement with Tri-Signal Integration, Inc. for fire alarm maintenance, monitoring, inspection/testing, and repair services (RFB No. PWD 26.401) in a total not-to-exceed amount of $240,000 for the remainder of FY 2025/26 through FY 2028/29. 2. Authorize the City Manager to exercise up to two (2) additional one-year extensions up to five years through April 21, 2031, subject to satisfactory performance, budget appropriation, and an annual amount not to exceed $100,000, including inflation, without going back to the City Council. BACKGROUND The City is responsible for maintaining fire alarms and associated fire suppression systems at critical facilities citywide, including but not limited to the Police Department, five Fire Stations, Docusign Envelope ID: E1A435E1-044B-8AE9-818A-CEDA4D75446E