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City of Pleasanton <br />Landscape Maintenance District No. 1993-1, Windsor <br />Engineer’s Report <br /> <br />Page 9 <br /> <br />assessment. The residents expressed an interest in having more control on how <br />the money is spent and requested that the City provide addiƟonal informaƟon to <br />them regarding the formaƟon of the Windsor Landscape Maintenance District. <br />On November 3, 2022, staff sent an email to the Windsor HOA property manager <br />that defined the maintenance responsibiliƟes associated with the development <br />and included the formaƟon documents for the development. AŌer receiving the <br />formaƟon documents, the HOA Board expressed their interest in parƟally taking <br />over the maintenance responsibiliƟes of the LMD rather than taking the <br />assessment increase to a vote by the homeowners. Staff worked with the HOA <br />Board President to determine what that shared maintenance would look like. On <br />March 29, 2023, the Board submiƩed a leƩer staƟng their commitment to take <br />over the monthly maintenance of the planƟng and paying the costs of water and <br />on February 6, 2024, the HOA took over the monthly maintenance and water <br />payments. The Windsor LMD retained the other maintenance responsibiliƟes and <br />costs, including but not limited to irrigaƟon repairs, soundwall repair, tree pruning, <br />etc. <br />Although the HOA accepted the costs for rouƟne plant maintenance and water to <br />help to alleviate the fund balance deficit, it is not a permanent solu Ɵon. Either an <br />increase in the annual assessment will be necessary to meet the maintenance <br />standards of the District or the HOA will need to take over maintenance. The city <br />can no longer subsidize staff administraƟon Ɵme or the consultant fees for the <br />Engineer’s Report. The HOA has indicated that they are more inclined to take over <br />maintenance than pay for the expensive ProposiƟon 218-compliant voƟng <br />process, esƟmated to cost approx. $36,000, out of their assessments. Water costs <br />are not a factor for the Windsor LMD since the HOA took over payment and that <br />will reduce the proposed assessment increase amount, but significant tree pruning <br />and capital improvement repair and replacement costs are substanƟal. <br /> <br />Page 130 of 617