CITY COUNCIL REGULA MEETING AGENDA PACKET _Revised_ 6-2-26

Page 2 of 3 DISCUSSION The project was advertised for construction bids on February 17, 2024. Sealed bids were opened on March 20, 2024. A total of three bids were received, ranging from $4,183,298 to $4,903,100. The lowest responsive bid was submitted by Bay Cities Paving & Grading, Inc. in the amount of $4,183,298. The low bid was approximately 10 percent higher than the Engineer's Estimate of $3,815,876. Project work included traffic control, temporary striping, excavation of existing roadway and concrete sidewalks, driveways and medians; landscaping and irrigation modification; tree removal; drainage systems; installation of concrete sidewalks, curbs, driveways and sound wall; cold planning of asphalt; asphalt pavement overlay; seal coating; pavement delineation; modification of the lighting system; and installation of a traffic signal system. Because a portion of the project was located within the State of California’s right-of-way, the work was completed under a Caltrans encroachment permit. Upon completion of construction activities, staff provided Caltrans with the required documentation. A total of 12 contract change orders were issued during the contract term, resulting in a net increase of $23,536.71, or 0.06 percent, over the original contract amount. All work has been completed in accordance with approved plans and special provisions, so the project is ready for final acceptance by the City Council. Acceptance of the constructed public improvements will add to the City’s inventory of infrastructure requiring long-term maintenance. EQUITY AND SUSTAINABILITY Approval of this action advances the Climate Action Plan (CAP 2.0) in transportation and land use by promoting a more effective transportation system that supports walking and bicycling. OUTREACH Construction notices, social media posts, and project information were posted on the City’s website prior to the start of construction. Construction message boards were installed two weeks in advance of work on major roadways. The contractor also hand-delivered construction notices to businesses and residents within and adjacent to the project area. STRATEGIC PLAN ALIGNMENT Approval of this action advances the citywide ONE Pleasanton Strategic Goal of Investing in our Environment, Strategy 1 - Implement the Capital Improvement Program. FISCAL IMPACT Total funding for this project was $6,187,694. Total project expenditures were $5,084,992, leaving a remaining balance of $1,102,702, as shown in Attachment 2. Staff recommends returning the remaining project balance to the applicable fund balances as follows: $950,348 to the Street CIP- General Fund (Fund 211) and $152,354 to the Traffic Impact Fees Fund (Fund 212) for future eligible projects through the CIP prioritization process. Page 294 of 617