CITY COUNCIL REGLAR MEETING AGENDA PACKET 6-16-26

Page 4 of 7 1. Desire to continue to meet at least six times per year. 2. Strong interest in meaningful inclusion in the budget process, including input on library hours and programming decisions. 3. Request for greater clarity in duty language, particularly around budget, capital improvement program (CIP), programs, work plan, and community outreach, specifically for community members to be able to contact commissioners. 4. Preference for retaining active-voice language about what commissioners do and how they gather community feedback, and opposition to language perceived as reducing the commission's defined responsibilities or independence. Of additional note for the Library Commission: PMC Section 2.33 establishes a Library Board of Trustees in alignment with Education Code 18900. This spells out that the City Council acts as the Board of Trustees and allocates duties specifically to the Library Commission. Section 2.33.050 C. states, “The powers of the board are delegated to the Pleasanton library commission except that the following actions shall not be final until approved by the board: 1. Approval of the operating and capital budgets for the library; 2. Acquisition of real property; 3. Issuance of debt; 4. Adoption of major policies related to library operation, including those related to fees, fines, and hours of operation.” The existing duties continue to align the City Council’s role as the Library Board of Trustees, while delegating the advisory functions to the Library Commission. Recommendation: The ad hoc subcommittee and staff recommend quarterly meetings and keeping the existing duties, with the addition of the following introductory paragraph: "The function of the commission shall be to serve in an advisory capacity to the department and City Council regarding City policies, programs, and services within its scope of expertise, specifically related to the library." (The introductory paragraph, as recommended by the commission, did not include the advisory role to the department. This was added at staff's recommendation to better note the relationship between the commission, staff, and City Council). Parks and Recreation Commission The Parks and Recreation Commission shared general agreement that a work plan meeting and City Council adoption of the work plan through the two-year budget process would build the appropriate resources for commission work. The commission supports moving to quarterly meetings, with strong communication with staff between meetings. Regarding commission duties, the commissioners believe the existing duties work well and support adding an introductory paragraph. Recommendation: The ad hoc subcommittee and staff recommend quarterly meetings and keeping existing duties with the addition of the following introductory paragraph to better define Page 16 of 443