CITY COUNCIL REGLAR MEETING AGENDA PACKET 6-16-26

Page 5 of 7 the commission’s role: "The function of the commission shall be to serve in an advisory capacity to the department and City Council regarding City policies, programs, and services within its scope of expertise, specifically on matters pertaining to public parks, off-street trails, open space, and recreation." (The introductory paragraph, as recommended by the commission, did not include the advisory role to the department. This was added at staff's recommendation to better note the relationship between the commission, staff, and City Council). Youth Commission Commission members expressed support for both removing grade delineations and the proposed shift to an October–April meeting calendar. Commissioners also recommended extending term limits for youth commissioners, from two, two-year terms to three, two-year terms. This way, if students started in 7th grade, they could continue through 12th grade. Recommendation: The ad-hoc subcommittee and staff recommend the following changes to the Youth Commission: • Remove specific grade delineations and state membership criteria simply as "three from middle school and 12 from high school." Strive to balance grade levels through the recruitment process and attempt to balance representation from all public schools. • Modify meeting schedule to once per month from October through April (aligned with the school calendar). • Increase outreach to Educational Options High School (Village High) to ensure equitable representation. It is not recommended to change the term structure at this point, as the goal is to allow more students to participate in the commission. Administrative Updates In addition to the structural changes outlined above, staff developed a comprehensive set of administrative tools and processes to strengthen the consistency and effectiveness of all City commissions and committees. These tools were developed with input from staff liaisons across all bodies, will apply to all commissions and committees throughout the City, and are ready for implementation in the upcoming recruitment cycle. 1. Commission & Committee Recruitment Guide Staff has developed a new recruitment guide covering all active commissions and committees. The guide provides prospective applicants with detailed information about each body's role, meeting requirements, community engagement expectations, and ideal candidate profile. It also establishes general qualifications for commissioners, emphasizing commitment to public service, collaborative capacity, and alignment with the ONE Pleasanton Strategic Plan. The guide will be available during future recruitment cycles to support consistent, informed candidate evaluation. Page 17 of 443