CITY COUNCIL REGLAR MEETING AGENDA PACKET 6-16-26

Page 2 of 3 City’s pipe inlet often clogs. The proposed concrete vault will capture and temporarily store the storm debris, allowing Operations staff in Public Works Operations time to respond to any inlet obstruction. The project also includes a new concrete J-ditch and dual elliptical 15-inch pipe culverts that will connect to the existing pipe network. DISCUSSION On April 16, 2024, the City approved a design services agreement with ENGEO, Inc., to prepare preliminary designs, construction plans, special provisions, and engineer’s estimates for various sites damaged by the 2023 storm events. The Sassafras Court Storm Drain Interceptor Project is one of the identified sites. That approval also authorized the Director of Public Works to approve and execute project amendments for the various storm projects approved in the Capital Improvement Program, provided the amendments do not exceed project funding and remain within 5 percent of the design contract. The project is now ready for construction. ENGEO, Inc. will provide construction support services under an amendment to its design contract. The amendment will be on a time-and-materials basis, with a not-to-exceed amount of $9,475. Geocon Consultants Inc. will provide materials testing services under an existing on-call agreement with the City. These services include specialty testing for grading and backfill compaction. The not-to-exceed amount for these time-and-material services is $14,795. The total amount allocated to construction support is therefore $24,270. EQUITY AND SUSTAINABILITY Approval of this action advances the City’s equity and sustainability goals under Climate Action Plan 2.0 to support community resilience and well-being by improving public services to ensure all communities are prepared for climate-related impacts. OUTREACH Staff coordinated with the two adjacent property owners who sustained damage during the 2017 and 2022/23 storm seasons. No other public outreach was conducted for this contract award. Construction notices will be sent to affected residents before work begins. STRATEGIC PLAN ALIGNMENT Approval of this action advances the citywide ONE Pleasanton Strategic Plan Goals of Safeguarding Our City, Strategy 4 - Implement the hazard mitigation plan to address response to natural disasters; and Investing in Our Environment, Strategy 1 - Implement the Four-Year Capital Improvement Program (CIP). FISCAL IMPACT A total of $600,000 is budgeted for the Sassafras Storm Drain Interceptor Project, CIP No. 22484, in Fund 441 of the Capital Improvement Program. The anticipated total project expenditure is approximately $441,200. Total project costs include design, construction, contingency, construction support, and other miscellaneous costs. This would leave an estimated project budget balance of approximately $158,800. At the completion of CIP No. 22484, staff will recommend that any remaining balance be returned to the source fund. Funding and anticipated project expenditures are detailed in Page 187 of 443