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Page 2 of 3 <br /> <br />DISCUSSION <br />The cost of a traffic impact analysis can range from $5,000 to $100,000, depending on the size <br />of the project, with most costing around $30,000. Over the past 15 years, the total amounts for <br />on-call transportation consultant work have averaged just under $200,000 per year. The <br />current on-call agreements are now in their fourth year and are approaching the $500,000 <br />aggregate limit, which was intended to cover the first three years of the five allowed under the <br />City's purchasing policy. To maintain sufficient aggregate authority, staff recommends <br />increasing the aggregate by $200,000 across all three contracts, bringing the total not-to- <br />exceed amount for the maximum five-year term to $700,000. <br /> <br />The On-Call Transportation Consultant Services Agreements improve project delivery time by <br />eliminating the need to advertise and authorize each TIA. Eliminating these steps reduces the <br />time to deliver the final report by up to two months and allows applicants to complete their <br />development review more quickly. The approval of the amendment to the on-call consultant <br />agreements allows continued flexibility in meeting developer timelines and maintains the <br />competitive bidding process for each project (each TIA request for proposal will be sent to the <br />three consultants for cost estimates and timelines). The increase in the not-to-exceed amount <br />will ensure that future projects can move forward at an accelerated pace during this final year <br />of the current on-call contracts. <br /> <br />EQUITY AND SUSTAINABILITY <br />Not applicable, as this item is a routine matter of City business. <br /> <br />OUTREACH <br />Not applicable, as this item is a routine matter of City business. <br /> <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this action advances the ONE Pleasanton strategic plan goal of Investing in Our <br />Environment by focusing on responsible project delivery and improved development review. <br /> <br />FISCAL IMPACT <br />The On-Call Transportation Consultant Services Contracts will be funded by developers as TIA <br />studies become necessary. It is anticipated that the on-call services consultants will be used <br />for City of Pleasanton projects on occasion, and this work will be funded through the Traffic <br />Engineering’s professional services account. <br /> <br />The authorizations for agreements between July 1, 2022, and today total $407,386. With <br />anticipated projects in FY 2027, it is likely that the current contract amount of $500,000 will be <br />exceeded, and an increase is necessary to avoid future project delays. Since work under the <br />on-call contracts is applicant-funded, extending the contract would not impact the General <br />Fund. <br /> <br /> <br /> <br /> <br /> <br /> <br />Page 48 of 443