CITY COUNCIL REGLAR MEETING AGENDA PACKET 6-16-26

Page 1 of 3 Item #4 CITY COUNCIL AGENDA REPORT June 16, 2026 Community and Economic Development TITLE: APPROVE AND AUTHORIZE THE CITY MANAGER TO EXECUTE SECOND AMENDMENTS TO EXTEND THE TERM OF THE AGREEMENTS WITH HEXAGON, TJKM, AND FEHR AND PEERS FOR ON-CALL TRANSPORTATION CONSULTANT SERVICES, AND APPROVE AN INCREASE OF $200,000 TO THE AGGREGATE CONTRACT AUTHORIZATION, TO A NEW TOTAL AGGREGATE OF $700,000 THROUGH JUNE 30, 2027 SUMMARY The City of Pleasanton requires new development to mitigate traffic impacts generated by its projects. In many cases, as part of the development review process, applicants are required to fund a Traffic Impact Analysis (TIA) to determine the development’s impact on the traffic network, with the analysis managed by City staff. The On-Call Transportation Consultant Services contracts create a pre-approved roster of qualified consultants to prepare these studies, allowing for a more efficient project completion by eliminating the need to advertise the TIA project and seek individual contract approval. The City Council approved the current consultant agreements with Hexagon, TJKM, and Fehr and Peers in May 2022 for services between July 1, 2022, and June 30, 2025, with an option for two separate 1-year extensions. The First Amendment to the Agreements extended the consultant agreements to June 30, 2026. This Second Amendment further extends the agreements to June 30, 2027, and increases the aggregate not-to-exceed amount across all three contracts from $500,000 to $700,000. RECOMMENDATION Staff recommends that the City Council approve and authorize the City Manager to execute the Second Amendments to the professional services agreements with Hexagon, TJKM, and Fehr and Peers for on-call transportation consultant services, to extend the term of the agreements until June 30, 2027, and increase the aggregate not-to-exceed total across all three contracts by $200,000, to a new total aggregate not-to-exceed amount of $700,000. BACKGROUND The City of Pleasanton requires all development to mitigate traffic impacts generated by its projects. When the City receives a development proposal, staff determines the need and level of traffic impact analysis. If it is determined that an analysis is necessary, the project developer is required to fund the analysis to determine the change in impact on the circulation network and possible additional mitigations required. The City has used on-call transportation consultants for the past 25 years to conduct traffic modeling and complete Transportation Impact Assessments (TIA). The TIA is funded by the developer, but the contract and project management are administered by the City. This allows the City to work directly with the transportation consultant to ensure all elements of the TIA are addressed before the final report. Page 47 of 443