CITY COUNCIL REGULAR MEETTIMG AGENDA PACKET 7-7-26

Page 1 of 7 Item #7 CITY COUNCIL AGENDA REPORT July 7, 2026 Public Works - Engineering Division TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY O'GRADY PAVING INC., FOR THE ANNUAL RESURFACING AND RECONSTRUCTION PROJECT, CIP NO. 25503, AND APPROVE BUDGET AMENDMENTS SUMMARY The Annual Street Resurfacing and Reconstruction Project included improvements on various streets throughout Pleasanton, identified through the City’s Pavement Management Program, as included in CIP No. 25503. The work included hot-mix asphalt overlay on approximately 994,000 square feet of existing road surface, as well as isolated patch paving and crack sealing on approximately 735,000 square feet of existing road surface in advance of a separate slurry sealing project. Construction has been completed to the satisfaction of the Director of Public Works. Staff recommends that the City Council accept the project as complete, authorize the City Clerk to file a Notice of Completion, authorize the release of retention, and approve budget amendments returning the remaining project funds to the applicable fund balances. RECOMMENDATION 1. Accept the Annual Street Resurfacing & Reconstruction Project, CIP No. 25503, as complete and authorize the City Clerk to file a Notice of Completion pursuant to California Civil Code section 9204; 2. Authorize the release of retention in the amount of approximately $204,126 to O’Grady Paving, Inc. 30 calendar days after recordation of the Notice of Completion; 3. Approve a budget amendment to return $64,354 in remaining project funding to the fund balance in the Street CIP-General Fund (Fund 211) for future projects; and 4. Approve a budget amendment to return $370,841 in remaining project funding to the fund balance in the Gas Tax Fund (Fund 160) for future eligible projects. BACKGROUND The project was advertised and bids were opened on May 7, 2025. A total of five bids were received. O’Grady Paving, Inc. submitted the lowest responsive bid of $2,875,468, approximately 8.5 percent below the Engineer's Estimate of $3,138,000. On June 17, 2025, the City Council awarded a construction contract to O’Grady Paving, Inc., of Mountain View, California, in the total amount of $4,038,462.70, consisting of their base bid of $2,875,468 plus Alternative A in the amount of $1,162,994. The City Council also authorized the Public Works Director to approve change orders up to the project contingency amount of $444,231. During construction, a total of four contract change orders were issued, resulting in a net increase of $44,053.09, or 1.01 percent above the original contract amount. Page 124 of 214