HF&H CONSULTANTS, LLC - FIRST AMENDMENT (#2026342)

Gerry Beaudin December 4, 2025 Page 3 of 4 necessary time to prepare for each meeting and provide detailed meeting notes following each meeting, capturing key discussion points, decisions, and next steps. Task 5 – Review Franchisee Cost and Rate Proposal HF&H will develop a cost and rate proposal form for submittal by the franchisee. The cost and rate proposal form will provide the costs necessary for the franchisee to perform the collection services outlined in the draft restated franchise agreements. These costs will inform the necessary rates to compensate the franchisee for their services. These cost forms will ensure sufficient level of detail is provided by the franchisee in a manner that supports HF&H’s evaluation of the future rates. Upon receipt of the cost and rate form, HF&H will review the materials and evaluate the cost and rate proposal. The cost and rate proposal review will involve an initial check of the mathematical accuracy of the cost information and then an evaluation of the reasonableness of the proposed costs and related operating statistics. To the extent necessary, HF&H will connect with the franchisee to seek clarification on the cost proposal. Task 6 – Prepare for and Attend Government Official Meetings HF&H will attend the City Council’s Waste and Recycling Subcommittee meeting to provide an update on the negotiation process and, if a final franchise agreement has been reached, present a staff recommendation for consideration. HF&H will also participate in a City Council meeting to brief the Council on the status of negotiations and, if applicable, introduce the final agreement for its approval. In support of the required City Council meeting(s), HF&H will prepare a staff report to accompany the franchise agreement. Prior to drafting the report, HF&H will coordinate with City staff to identify any required content or considerations. The City will receive a draft and provide one consolidated set of non-conflicting comments for review. After incorporating the City’s feedback, HF&H will finalize the staff report for submittal. Recognizing the importance of clear communication with both the City Council and the public, HF&H will also develop a PowerPoint presentation to convey the results of the project. While the exact content will be finalized during the engagement, the presentation will, at a minimum, summarize the negotiation process, highlight key contract term changes, and provide the background supporting those changes. The City Attorney or City Clerk will be responsible for obtaining signatures and completing all required contractor-related attachments, such as bonds and insurance certificates. Budget We will perform the scope of work as detailed above based on time and materials. The estimated total budget is $99,985. Our actual costs may be higher or lower than this amount, depending on the complexity of the City’s contracting process, the number of negotiation sessions required, and other factors that cannot be precisely estimated in advance. Docusign Envelope ID: D0CB4BF3-FEDC-4F7D-95C4-0EB4DA05C18DDocusign Envelope ID: 804B2B42-D170-827B-8224-2AEAE4830555