WOOD RODGERS, INC. (#2026579) - Laserfiche WebLink

RFP: City of Pleasanton, I-580 Overcrossing Bicycle & Pedestrian Improvements (CIP #22570) | 13 WORK PLAN/SCOPE OF WORK Project Understanding The I-580 Overcrossings Bicycle and Pedestrian Improvement Plan is a high priority project in the City’s Pedestrian and Bicycle Master Plan, which will provide protected bike lanes, improved sidewalks, and more visible crosswalks through the interchanges at Hopyard Road, Hacienda Drive, and Santa Rita Road. The goal of work to be performed with this Proposal is to provide the City with a design that has gained Caltrans’ approval and deliver final construction documents that are ready to advertise and bid. The conceptual plans that have been prepared will be used as the basis for the final design and will be submitted to Caltrans, along with a Design Engineering Evaluation Report (DEER), for project approval. The key to maintaining the project schedule will be delivering a complete DEER submittal to Caltrans as early as possible that includes a design that minimizes non-standard features, which will require review and approval of a Design Standard Decision Document (DSDD). Unfortunately, overcrossings and interchanges are generally excluded from the design standards found in Design Information Bulletin (DIB) 94 for Complete Streets, so the design will be required to follow the requirements of DIB 82- 06 and the lane and shoulder widths of the Highway Design Manual. The DEER and DSDD for any non-standard features will be submitted to Caltrans no later than the development of the project plans for the 65% submittal, but we will engage Caltrans much earlier to present the design concepts and gain an understanding of what their expectations and key concerns are for project approval. Wood Rodgers assumes that these projects will qualify for a Categorical Exemption for CEQA under 15301(c) Existing Facilities. The City, in coordination with Caltrans, will file a Notice of Exemption form for CEQA compliance. Since no federal funds have been programmed to the project, no NEPA review is expected to be needed. Wood Rodgers anticipates that only a traffic analysis would be required and no other environmental technical studies should be needed to support the CEQA exemption. The Notice of Exemption form should be included as an attachment to the DEER. Scope of Work TASK 1 – PROJECT MANAGEMENT Maintaining the schedule and ensuring Caltrans’ approval for the project will require a proactive project management plan that are addressed in our work plan. Task 1.1 – Project Management The Wood Rodgers Project Manager will coordinate all Consultant operations with the City, including but not limited to, tracking progress of the scope of work and administering subcontracts. Wood Rodgers shall provide overall project management, coordination, and supervision of project status to facilitate the performance of the work in accordance with standards and requirements of the City and other applicable standards and requirements. Consultant Project Manager shall prepare and submit monthly project progress reports to the City’s Project Manager. This scope assumes project management will be required over a twelve (12) month schedule. Task 1.2 – CoordinaƟon and MeeƟngs The Project Manager shall conduct the project kick-off meetings, hold regular meetings with City, and shall conduct meetings and coordination with other stakeholders, City, and other agencies, in monthly Project Development Team (PDT) meetings or technical workshops and focused meetings as necessary. Wood Rodgers will prepare agendas and meeting minutes, Communication and distribution of project records and information, and responses to all internal requests for information about the project. This task includes four (4) stakeholder meetings with Caltrans as needed to discuss their concerns and the review and approval of the DEER. Task 1.3 – Project AdministraƟon Wood Rodgers will prepare and update the Project schedule monthly or as needed. The project schedule shall be logical, complete, and shall consider City peer reviews. Wood Rodgers will provide weekly email updates reporting on the project status, including, but not limited to, project schedule including planned and actual target dates, contract budget, general progress on project tasks, and project issues and concerns. and procedures. Task 1 Deliverables: •Project Schedule / Progress Reports (Updated Monthly – 12 Months) •Weekly status reports via email •Monthly Meeting Agendas and Notes •Caltrans Meeting Agendas and Notes EXHIBIT ADocusign Envelope ID: 51FAFAD2-C432-8610-82B1-8C74A5863E3EDocusign Envelope ID: CF4E9CB2-CD8E-8250-8118-86FF73955901