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Page 1 of 2 <br />Item #7 <br /> CITY COUNCIL AGENDA REPORT <br /> <br />August 11, 2026 <br />Public Works - Utilities Division <br /> <br />TITLE: AUTHORIZE THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT <br />WITH SPEARUS, LLC FOR REPLACEMENT SUPERVISORY CONTROL AND <br />DATA ACQUISITION (SCADA) SERVER AND STORAGE INFRASTRUCTURE IN <br />AN AMOUNT NOT TO EXCEED $289,532 <br /> <br />SUMMARY <br />This report recommends that the City Council authorize the purchase of replacement server <br />and storage infrastructure for the City's Supervisory Control and Data Acquisition (SCADA) <br />system from Spearus, LLC. The existing platform that hosts the City's SCADA environment is <br />approaching the end of its manufacturer support life cycle. Replacing it with current-generation <br />infrastructure improves system reliability, survivability, and resiliency, which is critical to the <br />continuous operation of the City's water, wastewater, recycled water, and storm drain utilities. <br /> <br />RECOMMENDATION <br />Authorize the City Manager to execute a purchase agreement with Spearus, LLC for a <br />replacement SCADA server and storage infrastructure, utilizing OMNIA Partners cooperative <br />contract No. 01-137 (EC America), for an amount not to exceed $289,532. <br /> <br />BACKGROUND <br />The City's SCADA system provides centralized monitoring and control of critical utility <br />infrastructure across the City's water, wastewater, recycled water, and storm drain systems. <br />The system currently runs on a virtualized server platform approaching the end of its <br />manufacturer support life cycle. <br /> <br />In 2023, the City completed a SCADA Management Plan that established a baseline <br />assessment of the existing SCADA system and outlined a phased program to strengthen <br />system resilience. Among the projects identified were relocating the backup core SCADA <br />server, improving remote access, and monitoring operational technology (OT) systems. The <br />City is currently advancing a companion SCADA Standards Development effort to formalize <br />instrumentation, hardware, and cybersecurity standards. This procurement provides the <br />server and storage refresh that supports those resilience objectives and addresses the current <br />end-of-support condition. <br /> <br />DISCUSSION <br />The proposed procurement provides current-generation, enterprise-class infrastructure for the <br />City's SCADA environment with full redundancy and manufacturer support for the platform's <br />useful life. This delivers the reliability, survivability, and resiliency the SCADA network requires <br />and enables the enterprise disaster recovery that the City already operates for other systems, <br />supporting the backup resilience objective identified in the SCADA Management Plan. <br /> <br />Spearus, LLC is an authorized Dell Technologies reseller listed under OMNIA Partners <br />Page 221 of 373