CITY COUNCIL REGULAR MEETING AGENDA PACKET 9-1-26

Page 2 of 3 from peer agencies: Table 1. Special Event Categories Category Description Support Available Approval Category 1: City Events Organized, funded, and managed solely by the City. Not governed by this Policy. Example: Hometown Holiday. All City resources City Manager/City Council (funded through the budget process) Category 2: City- Partnered Events Hosted by outside organizations with a substantial City contribution. It includes events requiring street closures, significant in- kind or financial support, or revenue sharing. Example. Annual Veteran's Day Parade. In-Kind support City Council (annual) Category 3: City-Assisted Events Hosted by outside organizations with limited City assistance, which may include minimal financial support, promotional support, or facility use. Example. Rotary Halloween Spirit Run. General Fund subsidy based on the approved Master Fee Schedule Special Events Committee Eligibility and Application Organizations eligible for support include local nonprofits (IRS 501(c)(3), (c)(4), or (c)(6)), registered civic and community organizations, neighborhood associations, service clubs, educational institutions, and veterans' organizations. For-profit organizations may apply only when an event is demonstrably charitable in nature. Applications are accepted annually from October 1–31 for the following calendar year through the Community Special Event Support Application. Events that do not meet the minimum eligibility requirements — including private events, politically affiliated events, events primarily serving non-residents, or events in conflict with City policies — are ineligible. Accountability and Reporting All approved support arrangements will be documented through a written agreement. Event organizers receiving City support must submit a post-event report within 30 days, including attendance data, a description of how the support was utilized, a community benefit summary, Page 334 of 344