CITY COUNCIL REGULAR MEETING AGENDA 9-15-26

Page 2 of 4 https://www.cityofpleasantonca.gov/your-community/community-support/#special-event." Original Language for Section 9: "Event Organizers receiving City support in Category 2 shall submit a Post-Event Report to the Special Events Team within 30 days of the event." Updated Language for Section 9: "Event Organizers receiving City support in Category 2 shall submit a Post-Event Report to the Special Events Team within 30 days of the event or the final event in a series." DISCUSSION Policy Purpose The Community Special Events Support Policy establishes a consistent, equitable, and transparent process for City support of special events presented by community organizations. The Policy applies to support requests submitted through the Community Special Event application process. It governs City support in the form of in-kind services, facility access, staff assistance, and marketing support. It does not supersede existing adopted City policies or individual facility use agreements. Tiered Support Structure The Policy organizes City events and support into three categories, modeled on best practices from peer agencies: Table 1. Special Event Categories Category Description Support Available Approval Category 1: City Events Organized, funded, and managed solely by the City. Not governed by this Policy. Example: Hometown Holiday. All City resources City Manager/City Council (funded through the budget process) Category 2: City- Partnered Events Hosted by outside organizations with a substantial City contribution. It includes events requiring street closures, significant in- kind or financial support, or revenue sharing. Example. Annual Veteran's Day Parade. In-Kind support City Council (annual) Category 3: City-Assisted Events Hosted by outside organizations with limited City assistance, which may include General Fund subsidy based on the approved Master Fee Schedule Special Events Committee Page 96 of 318