Laserfiche WebLink
Page 3 of 4 <br />minimal financial <br />support, promotional <br />support, or facility use. <br />Example. Rotary <br />Halloween Spirit Run. <br /> <br />Eligibility and Application <br />Organizations eligible for support include local nonprofits (IRS 501(c)(3), (c)(4), or (c)(6)), <br />registered civic and community organizations, neighborhood associations, service clubs, <br />educational institutions, and veterans' organizations. For-profit organizations may apply only <br />when an event is demonstrably charitable in nature. <br /> <br />Applications are accepted annually from October 1–31 for the following calendar year through <br />the Community Special Event Support Application. Events that do not meet the minimum <br />eligibility requirements — including private events, politically affiliated events, events primarily <br />serving non-residents, or events in conflict with City policies — are ineligible. <br /> <br />Accountability and Reporting <br />All approved support arrangements will be documented through a written agreement. Event <br />organizers receiving City support must submit a post-event report within 30 days, including <br />attendance data, a description of how the support was utilized, a community benefit summary, <br />and documentation of any incidents. Organizations that fail to submit required reports will be <br />ineligible for future support. <br /> <br />Existing Events and Transition <br />Adoption of this Policy is intended to formalize and provide clarity for applicants and a <br />consistent framework for the events the City already supports. It is not intended to significantly <br />alter existing partnerships. Staff will work with current event organizers to bring existing <br />agreements into alignment with the Policy. The special event application process will continue <br />to operate in conjunction with this Policy. <br /> <br />OUTREACH <br />This item was discussed in an open meeting at the September 1, 2026 City Council meeting <br />and staff made adjustments to the policy based on Council feedback. <br /> <br />FISCAL IMPACT <br />The fiscal impacts of the annual support requests will vary and will be presented to the City <br />Council for review. <br /> <br />RECOMMENDATION <br />Adopt a Community Special Event Support Policy. <br /> <br /> <br /> <br /> <br /> <br /> <br />Page 97 of 318