CITY COUNCIL REGULAR MEETING AGENDA 9-15-26

Page 1 of 3 Item #14 CITY COUNCIL AGENDA REPORT September 15, 2026 Public Works - Operations Division TITLE: ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT FOR ONE VAC-CON VXPD4214LHE/1100 HYDRO- EXCAVATOR TRUCK FROM VAC-CON, INC., THROUGH THE SOURCEWELL COOPERATIVE PURCHASING PROGRAM, FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $856,491 SUMMARY The City's 20-Year Vehicle Replacement Plan includes the replacement of Water Division Unit No. 300, a 2016 Vac-Con Hydro-Excavator Truck. This vehicle has exceeded its anticipated service life and remains one of the Division's most critical pieces of equipment. The truck is used to support emergency water main repairs, utility locating, valve replacements, fire hydrant maintenance, leak investigations, and safe excavation around existing underground infrastructure. Replacing the vehicle will improve reliability, reduce maintenance costs, enhance operator safety, and help ensure the City can continue providing timely emergency response and maintenance for its water distribution system. BACKGROUND The City maintains approximately 280 miles of potable water distribution pipelines, thousands of water service connections, fire hydrants, isolation valves, pressure reducing stations, and related underground infrastructure throughout the City. Hydro excavation has become the industry standard for safely exposing underground utilities because it significantly reduces the potential for damaging buried infrastructure while improving employee safety. Unlike conventional excavation methods, hydro excavation uses pressurized water and vacuum technology to safely remove soil without striking existing gas, electrical, communications, sewer, or water facilities. The City's existing Unit No. 300, a 2016 Vac-Con Hydro-Excavator Truck, was purchased in 2016 and has been in service for approximately 10 years. The unit has 4,831 engine hours and 13,668 miles, with lifetime maintenance costs of $108,345, and has exceeded its anticipated replacement cycle. As Unit No. 300 has aged with frequent breakdowns and expensive repair costs, replacement parts have become more difficult to obtain, and the closest vendor-certified equipment repair center is located in Los Angeles. The new vehicle has a local service center in Hayward, CA, improving convenience and timeliness of repairs. DISCUSSION The new vehicle includes modern safety features, improved vacuum performance, increased reliability, enhanced fuel efficiency, and reduced emissions. These improvements will reduce maintenance costs, improve operational efficiency, and ensure dependable service for years to come. Page 123 of 318