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Page 2 of 3 <br />Because hydro-excavation equipment is highly specialized, replacement units are not readily <br />available to rent. Equipment downtime can delay emergency repairs and routine maintenance, <br />affecting the City's ability to respond quickly to water system emergencies. Due to the size and <br />specialized nature of the equipment, the market does not currently offer a compatible electrical <br />option. <br /> <br />Replacing this vehicle is consistent with the City's approved 20-Year Vehicle Replacement <br />Plan. The proposed purchase will be made through the Sourcewell Cooperative Purchasing <br />Program, Contract No. 021726-VAC. Sourcewell is a nationally recognized government <br />cooperative purchasing agency that competitively solicits and awards contracts on behalf of <br />participating public agencies. This purchasing method complies with the City's purchasing <br />policies while providing the City with the best overall value and an efficient procurement <br />process. <br /> <br />EQUITY AND SUSTAINABILITY <br />Replacing Unit No. 300 supports the City's Climate Action Plan 2.0 by investing in modern <br />heavy-duty equipment that incorporates cleaner engine technology, reduced emissions, <br />improved fuel efficiency, and enhanced operational performance. Hydro excavation also <br />promotes environmental stewardship by reducing unnecessary roadway excavation, <br />minimizing restoration impacts, decreasing construction waste, and protecting existing <br />underground infrastructure. <br /> <br />OUTREACH <br />No additional public outreach was conducted for this purchase. Replacement of Unit No. 300 is <br />included in the City's approved Vehicle Replacement Plan and represents the routine <br />replacement of critical operational equipment necessary to maintain essential public services. <br /> <br />FISCAL IMPACT <br />The total not to exceed cost of $856,491 includes $744,775 to purchase the new Vac-Con <br />Hydro-Excavator Truck plus a 15 percent contingency of $111,716. Funding for this purchase <br />is budgeted in the Water Enterprise Fund (Account No. 42442101-440107) as part of the FY <br />2026/27 Vehicle Replacement Program. <br /> <br />RECOMMENDATION <br />Authorize the City Manager to execute a purchase agreement for one Vac-Con <br />VXPD4214LHE/1100 Hydro-Excavator Truck from Vac-Con, Inc., through the Sourcewell <br />Cooperative Purchasing Program, for a total not-to-exceed purchase amount of $856,491. <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br />Page 124 of 318