CITY COUNCIL REGULAR MEETING AGENDA 9-15-26

Page 4 design early to enable procurement of long lead-time items, such as electrical switchgear and transformers, which allows PG&E service applications to be submitted well in advance of construction. Both measures are critical to meeting the Project’s December 28, 2029 target operational date. Owner's Representative Support Services The Owner's Representative provides specialty technical expertise and independent review on Zone 7's behalf through all phases of the Project, including supporting the PDB procurement, reviewing design and procurement deliverables, verifying cost transpare ncy through the PDB team's open-book pricing, assisting with evaluation and negotiation of the Guaranteed Maximum Price, and providing construction management. Under this contract, LSCE, teamed with Carollo Engineers and ESA, will provide the Owner's Representative services for preliminary design, procurement of the PDB team, and CEQA documentation. Authorization of the remaining Owner's Representative services to support subsequent phases of the Project will be brought to the Board for consideration. Owner’s Representative Services Selection The consulting services for the Project were competitively procured under a Request for Proposals (RFP) issued in 2024, consistent with Zone 7's Procurement Policy. The RFP encompassed both the Feasibility Study (Phase I) and the subsequent design and implementation of the recommended Project (Phase II), and reserved Zone 7's right to select the same firm to perform Phase II services if the Project was determined to be feasible and both agencies elected to proceed. Proposals were evaluated in 2024 by a selection committee comprising Zone 7 and City of Pleasanton staff, which selected LSCE as the best-qualified firm, with Carollo Engineers as its subconsultant for conceptual engineering. Consistent with the RFP, Zone 7 requested a proposal from LSCE to advance the Project through preliminary design and procurement of the PDB team. LSCE's performance to date has been to Zone 7's satisfaction, and its established understanding of the Project provides continuity through preliminary design and PDB procurement. Staff recommends the Board authorize a new contract with LSCE for Phase II. External Funding Zone 7 continues to evaluate grant and other external funding opportunities that may help offset project costs. The Agreement provides for Zone 7 and the City to cooperate so that the Project's design, permitting, procurement, and construction support eligibility for applicable funding programs. Staff will return to the Board for any authorization required to pursue such funding. Page 134 of 318