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Ordinance No. 2310 <br /> Page 6 of 11 <br /> C. The following procedures shall apply to termination of office as a result of <br /> absences from commission meetings: <br /> 1. At the end of each sixtwelve-month period, the secretary of the <br /> commission shall report the attendance record of each member of the <br /> commission to the city manager, who shall transmit the record to the city <br /> council. <br /> 2. The city manager shall notify, in writing, any commissioner who has been <br /> absent more than one-third quarter or more of regular meetings during <br /> the course of a sixtwelve-month period and request that the <br /> commissioner submit, in writing, to the city council the reasons for the <br /> absences. <br /> 3. The city council shall determine if the commissioner's reasons for the <br /> absences were justified. If the city council determines that the reasons for <br /> the failure of the member to attend the meetings in question were not <br /> justified, the city council shall terminate the term of office of the <br /> commissioner and declare the office vacant. <br /> 4. If the city council declares such office vacant, the city clerk shall notify the <br /> commissioner that the commissioner's term has been officially <br /> terminated. <br /> Amends § 2.28.080 Meetings, section A, as follows: <br /> § 2.28.080 Meetings. <br /> A. The commission shall meet at least sixfour times per year on the first <br /> Wednesday of each month at a time and place set by the commission. The <br /> commission may approve an alternate meeting date. <br /> B. Special meetings may be called by the chairperson or by a majority of the <br /> commissioners, the city manager, and/or the city council, provided written notice <br /> is given 48 hours in advance of the special meeting to the following: each <br /> commissioner, local newspapers of general circulation, and anyone filing written <br /> request for notice with the city clerk. Notice of meetings shall comply in all <br /> respects with section 54950 et seq., of the government code, known commonly <br /> as the Ralph M. Brown act. <br /> C. All meetings shall be open to the public and shall follow a prepared agenda. <br /> Minutes of all meetings shall be kept and filed with the city clerk. <br /> D. Four commissioners allowed to vote need to be present to constitute a quorum <br /> and a vote to approve or deny shall only occur upon a majority vote of the <br /> commissioners present who are allowed to vote. <br /> 6 <br />