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Page 2 of 3 <br /> <br />Porterhouse SLED is an official services partner with Workday that will provide implementation <br />services and specializes in working with public sector clients. <br /> <br />The recommended professional service agreements with Workday and Porterhouse SLED <br />include the following: <br />• One-time implementation service, consisting of customized configuration of the <br />Adaptive Planning software for budget development and long-range financial <br />forecasting; development of a web-based budget book and related transparency portals; <br />and core staff training. <br />• Ongoing annual subscription and customer support services. <br /> <br />The proposed implementation schedule involves two phases. The first phase, consisting of <br />high-level configuration for accessibility to the Adaptive Planning software, is scheduled for <br />November 2026. The second phase, where full-scale configuration and development of the <br />online portals will occur, is scheduled to begin in late spring 2027. <br /> <br />The total budget for this project is $701,473, consisting of $100,000 in one-time <br />implementation costs and $601,473 in subscription and customer support costs over 10 years. <br />There may be minor adjustments to the contract terms after Council approval, pending further <br />discussions with the vendor. Therefore, staff recommends that the City Council authorize the <br />City Manager to execute the professional service agreements with Workday and Porterhouse <br />SLED, and also approve minor modifications, if necessary, with prior approval from the <br />Finance Director. <br /> <br />OUTREACH <br />No outreach was conducted, as this item is an administrative matter of City business. <br /> <br />FISCAL IMPACT <br />The total cost of implementing and using the new financial planning and monitoring system <br />over a ten-year period is $701,473. This includes a one-time implementation cost of $100,000 <br />and average annual costs of $60,147 per year. The ten years runs from October 9, 2026 to <br />October 8, 2035. <br /> <br />The budget for the first year’s implementation and software subscription costs are included in <br />the adopted FY 2026/27 budget. Ongoing annual costs will be subject to Council approval. <br /> <br />RECOMMENDATION <br />Adopt resolutions authorizing the City Manager to enter into agreements with Workday, Inc. <br />and Porterhouse SLED LLC, to acquire and implement their financial planning and monitoring <br />system for a ten-year period at a total cost of $701,473 . <br /> <br /> <br /> <br /> <br />Page 11 of 46