CITY COUNCIL REGULAR MEETING AGENDA PACKET 10-6-26

Page 1 of 3 Item #4 CITY COUNCIL AGENDA REPORT October 6, 2026 Public Works - Engineering Division TITLE: ADOPT RESOLUTIONS AUTHORIZING THE CITY MANAGER TO ENTER INTO PROFESSIONAL SERVICES AGREEMENTS WITH BROWN AND CALDWELL, CSG CONSULTANTS, INC., AND CAROLLO ENGINEERS, INC. FOR ON-CALL WATER AND SEWER CAPITAL IMPROVEMENT PROGRAM ENGINEERING SERVICES, EACH IN AN AMOUNT NOT TO EXCEED $2,100,000 FOR THREE YEARS, WITH OPTIONS FOR TWO ONE-YEAR EXTENSIONS SUMMARY The Public Works Department relies on professional civil engineering consultants to provide on-call design services for water and sewer Capital Improvement Program (CIP) projects. If approved, the three agreements will provide on-call design services with Brown and Caldwell, CSG Consultants, and Carollo Engineers, Inc. for water and sewer CIP projects through October 31, 2029, with options to extend for up to two additional one-year terms. Each agreement would have a not-to-exceed amount of $2,100,000 for the initial three-year term. The total not-to-exceed amount for all three agreements is $6,300,000. City Council approval would be required for subsequent one-year extensions. BACKGROUND The City of Pleasanton adopted the Water System Management Plan (WSMP) and the Sewer System Management Plan (SSMP) in 2025 to support implementation of the water and sewer capital programs. These adopted plans establish the policy direction and planning framework for advancing water and wastewater infrastructure investments necessary to maintain system reliability, regulatory compliance, and service levels. The WSMP and SSMP identified significant capital investment needs and delivery strategies. As part of the planning process, the City identified the need to develop a comprehensive implementation approach that advances planning-level projects into fully scoped, scheduled, and budgeted projects ready for design and construction. In July 2026, staff issued a Request for Statements of Qualifications (SOQ) for consultant services to support delivery of the water and sewer capital improvement projects. Thirteen SOQs were received and evaluated, and nine firms were determined to be responsive. The three selected consultants demonstrated the qualifications, responsiveness, and capacity necessary to provide these services. DISCUSSION The Public Works Department is responsible for advancing numerous projects included in the adopted water and sewer CIP. Although the City employs highly skilled engineers and technical staff, consultant support is needed to supplement internal resources and advance water and sewer CIP projects in a timely manner. Based on the firms’ qualifications and reference checks, staff recommends approval of Professional Services Agreements with Brown and Caldwell, CSG Consultants, and Carollo Engineers, Inc. Page 26 of 46