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5 <br />THE CITY OF <br />CITY COUNCIL AGENDA REPORT <br />PLEASANTON. <br />May 17, 2022 <br />Community Development <br />Traffic Engineering Division <br />TITLE: APPROVE PROFESSIONAL SERVICES AGREEMENTS WITH HEXAGON, <br />TJKM, AND FEHR AND PEERS FOR THE NOT-TO-EXCEED AMOUNT OF <br />500,000 (CUMULATIVE) FOR ON-CALL TRANSPORTATION <br />CONSULTANT SERVICES THROUGH JUNE 30, 2025 <br />SUMMARY <br />The City of Pleasanton requires new development to mitigate traffic impacts generated <br />by their projects. Developers are required to fund a Traffic Impact Analysis (TIA) to <br />determine the development's impact on the circulation network. The analysis is <br />managed by City staff. Professional Services Agreements with on-call transportation <br />consultants allow for more efficient project completion by eliminating the need to <br />advertise and seek individual contract approval for each separate TIA or similar traffic- <br />related consultant service. <br />The on-call agreements will cover services between July 1, 2022 and June 30, 2025 for <br />a total aggregate not-to-exceed amount of$500,000 over the three year period. <br />Although the recommended aggregate not-to-exceed amount is $500,000 over three <br />years, there is no guaranteed amount of work for any of the three consultant firms, and <br />there is no guarantee that the $500,000 amount will be fully expended over the contract <br />period. Most of the on-call work completed under these agreements will be paid for by <br />developers. <br />RECOMMENDATION <br />1. Approve the Professional Services Agreements with Hexagon, TJKM, and Fehr <br />and Peers to provide on-call transportation consultant services for the aggregate <br />not-to-exceed amount of$500,000 and authorize the City Manager to execute <br />the attached contracts. <br />2. Authorize the City Traffic Engineer to approve task authorizations up to $100,000 <br />for transportation consultant services funded by a developer, and up to $25,000 <br />for services funded by the City. <br />3. Authorize the City Manager to approve task authorizations over $100,000 for <br />services funded by a developer, and up to $100,000 for services funded by the <br />City. <br />Docusign Envelope ID: 4F0E903E-27A3-89F3-817B-301A21A6A7F2