FEHR & PEERS - 2ND AMENDMENT (#2023243)

FINANCIAL STATEMENT The on-call transportation consultant contracts will be funded by developers as TIA studies become necessary. We anticipate use of these on-call services for City projects on occasion. In those cases the work will be funded through Traffic Engineering's professional services budget, or through CIP project budgets as appropriate. BACKGROUND The City of Pleasanton requires all development to mitigate traffic impacts generated by their projects. When the City receives a development proposal, staff determines the need and level of traffic impact analysis. If it is determined that analysis is necessary, the project developer is required to fund the analysis to determine the change in impact to the circulation network and possible additional mitigations required. The City of Pleasanton has utilized on-call transportation consultants for the past 20 years to conduct traffic modeling and complete TIAs. TIAs are funded by the developer, but contract and project management are conducted by City staff. This allows staff to work directly with the transportation consultant to ensure that all elements of the TIA are addressed prior to the final report. In addition to TIAs for development projects, typical City-related projects that the on-call transportation consultants have completed in the past include grant applications, traffic signal design, and operational and circulation analyses around schools. The cost of a traffic impact analysis can range from $5,000 to $100,000, depending on the size of the project, with most averaging around $30,000. Over the past 11 years the total contract amounts for on-call transportation consultant work has averaged just below $200,000 per year. Most of this work was in the completion of TIAs and City-related transportation consultant services. DISCUSSION Establishing on-call contracts for transportation consultant services allows for improved project delivery time by eliminating the need to advertise and authorize each separate scope of work. The elimination of these steps reduces the final report delivery time by up to two months, allowing developers to complete their development review in a timelier fashion. On-call consultant contracts allow for greater flexibility in meeting developer timelines, while still maintaining the competitive bidding process for each project (each request for proposal will be sent to the three on-call consultants for cost estimate and timeline). Staff recommends authorizing the City Traffic Engineer to approve task authorizations for developer-funded transportation services up to $100,000, with City Manager approval required for developer-funded authorizations over $100,000. City-funded transportation services are recommended to have a lower threshold amount for City Traffic Engineer and City Manager approval, at $25,000 and $100,000 respectively. Any authorizations above the levels specified for the City Manager's approval would require City Council approval. Page 2 of 3 Docusign Envelope ID: 4F0E903E-27A3-89F3-817B-301A21A6A7F2