RES 95142 - Laserfiche WebLink

SECTION XI (Continued) F. Reimbursement Policy and Procedures 1. Policy Councilmembers shall be reimbursed for legitimate expenses incurred on City business, including attendance at appwved training seminars and conferences, in accordance with existing polici~ as set forth in the City's reimbursement policy for conferences, meetings, and travel, included as Appendix B. The Council's annual budget includes normal anticipated business expenses such as mileage reimbursement, meal expense, telephone charges and conference registration and lodging. Historically, these expenses have been insignificant. Each Councilmember is responsible for determining a reasonable level of expenses within the Council budget. However, any Councilmember anticipating an extraordinary expense beyond those described above, should notify the City Manager, who shall in turn notify the other Councilmembers. Council may then determine whether the annual budget supports the anticipated expense. 2. Procedures The Mayor and all Councilmembers may submit reimbursement for expenses incurred for City business subject to any limitations adopted by the City Council through the adoption of the annual budget or any other action of the Council. Requests for reimbursement are submitted on the appropriate forms to the City Manager for processing and to ensure the request is in accordance with all adopted Council policies. G. Council Equipment/Supplies Any special equipment or supplies purchased by the City for the use of a Councilmember shall remain the property of the City, and shall be returned to the City upon that Councilmember leaving office. H. Failure to Observe Policies Failure to observe any of the listed policies or procedures does not serve as an independent source of challenge to any decision or action of the City Council, nor does it serve as evidence of improper conduct in any challenge to any action by a City Council member or by the Council as a whole. 25