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Contract Agreement Routing/Review Checklist Dept Head_________ <br />Finance__________ <br />------------------------------------------------------------------------------------------------------------------------------------ <br />General Information: <br />1.Contractor/Vendor Name: ______________________________________ Munis Contract #__________________ <br />Department Staff Contact: ____________________________ Ext: ______ Business License #________________ <br />2.Funding Source (list all sources) <br />Org: _____________________________________________ Obj: _______________________ Project: _____________ <br />__________________________________________________________________________________________________ <br />__________________________________________________________________________________________________ <br />3.Contract/agreement information: <br />Spending Authority: ____________________________ Duration:__________Not-to-exceed ☐ Encumbrance ☐ <br />------------------------------------------------------------------------------------------------------------------------------------ <br />Pre-Finance Checklist: <br />1.Using the City’s standard agreement template? Y ☐ N ☐ If yes, skip 2. <br />2.If using a non-standard agreement, CAO review is required. CAO reviewer: ____________ <br />3.For any purchase or subscription of software/hardware, IT review is required. IT reviewer: ____________ <br />4.Has contractor/vendor signed the agreement? Y ☐ N ☐ <br />5.Current certificate of insurance with proper coverage levels and with appropriate endorsements to the City <br />included? Y ☐ N ☐ <br />6.(Over $10k) Completed sole source justification or minimum 3 bid quote information included? Y ☐ N ☐ <br />7.(Over $10k) If utilizing any co-op program, relevant information included? Y ☐ N ☐ N/A ☐ <br />8.(Over $200k) A copy of the final Council agenda report w/ attachment(s) included? Y ☐ N ☐ N/A ☐ <br />9.(Amendment) A copy of the fully executed original and prior amendment(s) included? Y ☐ N ☐ N/A ☐ <br />10.Is surety/performance bond(s), if applicable, included? Y ☐ N ☐ N/A ☐ <br />Note: We intend to set up this contract in TM as encumbered, with an initial amount of $1 in the Planning <br />Professional Services account. We will establish a tracking sheet shared with Finance for individual authorizations <br />to the contract, and add each as COs encumbering the specific authorized amount to the appropriate account. <br />Economic & Planning Systems (EPS)2026553 <br />D. Farmer 5605 81167 <br />Various <br />This is an on-call contract - funding will be identified for each individual SOW/project when the need arises. <br />Funding would most often be through Planning Prof Services, or through reimbursement accounts funded by applicants. <br />$195,000 3/31/29 <br />Docusign Envelope ID: 453DF443-8D5B-8051-82C2-13A2E2134CFC