Laserfiche WebLink
the employee shall do so on Ms/her own time in Ms/her own car. <br />the City will reimbur~ the employee the lessor of the mileage rate to and from <br />the site or the amount that the airline coach fare would have been as determined <br />by the Director of Finance. <br />no reimbursement will he made for other mileage or other expenses incurred <br />during the trip. <br /> <br />Overnight Lodging, Versus Commuter Travel F~wenses. The employee will commute <br />when the site is within 55 miles (one-way) driving distance from the closer of the City <br />of Pleasanton or the employee's home, or located within the following counties: <br /> <br />City Councilmembers are exempt from this distance test. <br /> <br />City Commissioners are exempt fwm the distance test when attending their anmml <br />budgeted meeting. <br /> <br />Alameda County <br />Contra Costa County <br />City and County of San Francisco <br />Santa Clara County <br /> <br />Exceptions may be made on a case-by-case basis with the approval of the City Manager. <br />When requesting an exception, Form No. T-3 must be completed and a memo from the <br />DeparUnent Head submitled detailing the reason for the exception, <br /> <br />Extended Stay. For extended stay (exceeding one week) a deparunent bead may <br />authorize, subject to City Manager approval, the use of an ~mployce's vehicle with <br />reimbursement for mileage to/from the site and other work related uses. For example: <br />A police recruit attending the academy may be authorized l~ use his/her own vehicle to <br />travel to the lodging site and for daily trips ~ and from the training site. <br /> <br />Every four weeks, the employee may be authorized by his/her department heed for one <br />trip home, reimbursable in accordance with the same guidelines. <br /> <br />Lodnln~. The City will pay in advance or rnlmbursc the employee for the conference <br />registration fee, and the standard single room rate. Whenever possible, the employee <br />should stay at or very near the conference site. <br /> <br />Whenever possible, lodging shouM be fire sprinklered. <br /> <br />Meals. The City will reimburse employees for meals when receipts are presented with <br />a direct payment claim. Maximum allowance with receipts is per Appendix A. Requests <br />for reimbursement without receipts will be reviewed by the City Manager for payment. <br /> <br />Meals In Transit. The City will only reimburse for meals while the employee is <br />traveling to a conference site if the employee is unable to eat within two hours of his/her <br />normal meal time. Receipts must be presented. <br /> <br />B-3 <br /> <br /> <br />