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Invoicing <br /> Invoices for Program Costs shall be submitted on the 15th of each month for the previous month <br /> work.Each invoice shall include receipts supporting all purchases or equipment rentals arranged <br /> for the Program.Zone 7 will invoice each Program Partner for half of their contribution towards <br /> the Program costs at the beginning of the Program Year and then subsequently as needed until <br /> the end of the Program Year based on actual expenditures. <br /> Project Partner Cost Responsibility Percentages <br /> Program Partners share the Program Costs and are responsible for their respective Project Costs. <br /> The Living Arroyos Program Coordinator will confer with the Fiscal Manager before Program <br /> Cost expenditures are made,and will confer with the respective Program Partner before Project <br /> Cost expenditures are made. <br /> In general,City of Livermore and City of Pleasanton combined are allocated approximately 40% <br /> of the total Program Cost for Program Partner projects in in-kind labor and materials as <br /> identified in the Annual Workplan. Although the percentages of contribution may be modified <br /> in the future,Zone 7's Program Cost contribution is approximately 60%,City of Livermore's <br /> contribution is approximately 37%and City of Pleasanton's contribution is approximately 3%of <br /> the total cost of the program. <br /> Timing <br /> A typical annual Program schedule is provided below. The Living Arroyos Program Coordinator <br /> will manage a detailed annual schedule inclusive of Program administration and Project tasks. <br /> Table 3. Annual Program Schedule <br /> Time a r el P'r,'og ar m Task r Y <br /> Monthly Coordinator's monthly project summary e-mail to all <br /> Partners <br /> July 1 Initiate annual Workplan <br /> October 1 Program Partners meeting <br /> Quarterly check-in (Q1) in advance of Workplan <br /> amendment process <br /> November 1 Requests for Workplan amendments due to Program <br /> Coordinator for the current Program year <br /> December 1 Program Partners meeting <br /> Quarterly check-in (02)in advance of Workplan <br /> finalization process <br /> December 30 Amended Workplan approved by all parties and finalized <br /> for the current Program year <br /> February 15 Draft Year End Report(Annual Report)from Program <br /> Coordinator for review by Program Partners <br /> Page 4 of 6 <br />ested by the Program Partner <br /> Page 3 of 6 <br />gram <br /> Costs and are responsible for their respective Project Costs,defined below. <br /> The Fiscal Year runs from July 1 through June 30. <br /> Page 2 of 6 <br />