PC 062216 - Laserfiche WebLink

Commissioner Balch: So going back to condition 21 on page 3, ancillary uses, I don't know how you're going to craft it. Commissioner O'Connor: If you look at number 22, it gives a list of what they have proposed for Mason and non -Mason events and I don't know if we want to change any of that, but if there's only four a year, are those okay? So Monday through Friday for non -Mason events, it's 9:00 a.m. to 5:00 p.m. but weekends, it's 9:00 a.m. to 9:00 p.m. Chair Ritter: But that's indoors, right? Commissioner O'Connor: It says patio and outdoor areas, the top of page 4 Commissioner Balch: Okay, so we'll just say use of the outdoor and patio areas upon receipt of a special events permit. Beaudin: Can we change the approach a little bit and just use the framework that's in the report tonight; the conditions of approval that are in the report rather than having to submit an application? If they comply, they can notify us of the event and then we'll track it that way, but it's a notification to staff rather than a formal approval process. Because the framework that you're setting up here is essentially what I'll keep in a folder and check the check boxes for. So with the CUP, you'll be allowing just four. Commissioner Balch: I'm not sure I'm there with you because if I may, maybe you can explain the process of a special event to us because I'm thinking.... Commissioner O'Connor: I'm thinking I want to leave it just as a unilateral decision. Beaudin: That was my question. If there are standards that we would have in the CUP that we would literally check boxes rather than taking staff time to submit that application and process it, we would simply let them go forward with the four per year and say if there are issues with the CUP, we're here to refine those conditions or if its minor modifications, then I would make those. Commissioner O'Connor: But when they notify you they're going to have a special event, they still have to hear back from you and check all the boxes saying you approve it? Beaudin: The provision would be that they would have to comply —not more than 150 people, within the hours of operation consistent with the uses that are here, and when they notify me I'd send an email over to the Police Chief or the Police Department and I would say "we're expecting an event on this night." This is just an FYI and that would be how I would handle it. Chair Ritter: That's okay. Commissioner Allen: I'm fine with that. PLANNING COMMISSION MINUTES, June 22, 2016 Page 46 of 56