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City of Pleasanton Article 6. Other Related Services and Standards Franchise Agreement with Pleasanton Garbage Service City of Pleasanton Page 79 June 7, 2022March 8, 2018 6.1.3 Billing Inserts 2760 City may direct Contractor to insert up to ten (10) mailers per year into bills relating to service with the 2761 Billings including inserts prepared by StopWaste.Org (also known as the Alameda County Waste 2762 Management Authority and Alameda County Source Reduction and Recycling Board). The mailers must 2763 fit in standard envelopes. Contractor also agrees to insert with the Billings, mailers describing activities 2764 of the City government. City will provide not less than thirty (30) calendar days’ notice to Contractor prior 2765 to the mailing date of any proposed mailing to permit Contractor to make appropriate arrangements for 2766 inclusion of the City's materials. City will provide Contractor the mailers at least fifteen (15) calendar days 2767 prior to the mailing date. The cost of printing such inserts and any additional postage shall either be paid 2768 for by the City or included in the costs upon which Rates are based. 2769 6.2 Records 2770 6.2.1 General 2771 Contractor shall maintain such accounting, statistical, and other records related to its performance under 2772 this Agreement as shall be necessary to develop the financial statements and other reports required by 2773 this Agreement. Also, Contractor agrees to conduct data collection, information and record keeping, and 2774 reporting activities needed to comply with and to meet the reporting and Solid Waste program 2775 management needs of Contractor and AB 939 and other Federal and State and local laws and regulations 2776 and the requirements of this Agreement. To the extent such requirements are set out in this and other 2777 Articles of this Agreement, they shall not be considered limiting or necessarily complete. In particular, 2778 this Article is intended to only highlight the general nature of records and reports and their minimum 2779 content and is not meant to comprehensively define what the records and reports are to be and their 2780 content. Further, with the written direction from the City, the records and reports to be maintained and 2781 provided by Contractor in accordance with this and other Articles of the Agreement shall be adjusted in 2782 number, format, or frequency. Records and reporting may be revised to reflect current record keeping 2783 and reporting. 2784 Contractor shall maintain records required to conduct its operations, to support requests it may make to 2785 City, and to respond to requests from City. Adequate record security shall be maintained to preserve 2786 records from events that can be reasonably anticipated such as a fire, theft, and earthquake. 2787 Electronically-maintained data/records shall be protected and a second copy of data/records shall be 2788 saved to a protected source such as an external hard-drive. 2789 Contractor agrees to provide or make available records of any and all companies conducting operations 2790 addressed in the Agreement to City and its agents and/or representatives during normal business hours. 2791 The Parties acknowledge that as of the Effective Date of this Agreement, the Contractor’s accounting and 2792 management information systems may not have the capability of meeting the requirements of this 2793 Agreement. As of the Effective Date, the Contractor has identified any necessary revisions to its existing 2794 systems or selected replacement systems, and has entered into agreements for such revisions or 2795 implementation of such systems, including training of Contractor’s staff in order to meet the requirements 2796 of this Agreement. Plans for the modification or implementation of such system is included in Exhibit C. 2797 Contractor’s failure to successfully implement systems which enable reporting and data management as 2798 required by this Agreement within one (1) year from the Effective Date shall be considered a material 2799 breach and may result in termination of this Agreement in accordance with Article 11. 2800