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City of Pleasanton Article 6. Other Related Services and Standards Franchise Agreement with Pleasanton Garbage Service City of Pleasanton Page 80 June 7, 2022March 8, 2018 6.2.2 Maintenance of Financial and Operational Records 2801 A. General. In order to effectuate the periodic financial review to determine Rates pursuant to Article 2802 8, it is necessary for Contractor to maintain accurate, detailed financial and operational information 2803 in a consistent format and to make such information available to the City in a timely fashion. 2804 B. Contractor's Accounting Records. Contractor shall maintain accurate and complete accounting 2805 records containing the underlying financial and operating data relating to and showing the basis for 2806 computation of all costs associated with providing services under this Agreement. The accounting 2807 records shall be prepared in accordance with Generally Accepted Accounting Principles (GAAP) or, 2808 with the City’s written approval, the Financial Reporting Framework for Small and Medium Sized 2809 Entities established by the AICPA consistently applied. 2810 C. Inspection of Records. The City, its auditors and other agents, shall have the right, during regular 2811 business hours, to conduct unannounced on-site inspections of the records and accounting systems 2812 of Contractor and to make copies of any documents it deems relevant to this Agreement. In the 2813 event the Person responsible for such records and systems is not on the premises at the time the 2814 City, its auditors or other agents visit Contractor’s facilities, Contractor shall not be in breach of this 2815 Agreement and the City shall give notice requesting access to the records and Contractor shall make 2816 arrangements for City, its auditors, or other agents to conduct the on-site inspection within twenty-2817 four (24) hours of such notice. The City’s right to inspection of records under this paragraph shall 2818 continue for at least five (5) years after the expiration or earlier termination of this Agreement; 2819 however, after expiration or termination of this Agreement, the City shall provide Contractor with 2820 written request to inspect records and Contractor shall make records available for inspection within 2821 two (2) weeks of such request. 2822 D. Retention of Records. Unless otherwise herein required, Contractor shall retain all records and 2823 data required to be maintained by this Agreement for at least five (5) years after the expiration or 2824 earlier termination of this Agreement. 2825 Records and data required to be maintained that are specifically directed to be retained shall be 2826 retrieved by Contractor and made available to the City. 2827 Records and data required to be maintained that are not specifically directed to be retained that 2828 are, in the sole opinion of the City, material to the financial review to determine Rates or to 2829 determine Contractor's performance under this Agreement, shall be retrieved by Contractor and 2830 made available to the City. 2831 Records and data required to be maintained that are not specifically directed to be retained and 2832 that are not material to a financial review to determine Rates and/or not required for the 2833 determination of the Contractor's performance do not need to be retrieved by Contractor. In such 2834 a case, however, the City may make reasonable assumptions regarding what information is 2835 contained in such records and data, and such assumption(s) shall be conclusive in whatever action 2836 the City takes. 2837 6.2.3 Collection Records 2838 Records shall be maintained by Contractor for City relating to: 2839