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TO: MATT GRUBER SUBJECT:AUGUSTIN BERNAL MOUNTAIN BIKE TRAIL CONSTRUCTION SUPPORT SERVICES communication during the construction period, review of the Final Submittal PS&Es, preconstruction surveys, critical path construction items, key site improvement components,worker safety,and environmental and cultural resources awareness. In addition, protocols for Requests for Information (RFI's)and submittals will be discussed,as well as construction milestone inspections,approvals, Project final acceptance,and Project closeout procedures. During the meeting,a site walk will be conducted to review areas for the key site improvements relative to the Final Submittal PS&Es. Task 116: Response to Requests for Information (RFI's) Dudek will provide technical assistance by reviewing any contractor-submitted RFI's in a timely manner,to clarify contractor questions and requests for clarity about the PS&Es before actual installation.All RFI's received will be logged by date and description in the order received,and our responses will be provided in writing by way of memoranda to the City's attention for processing and circulation to the construction contractor. Because the amount of questions is difficult to anticipate,this task includes 12 hours for review and response to RFIs. If needed,additional time can be provided on a time and materials basis. Task 11C: Submittal Reviews Dudek will provide technical assistance by reviewing contractor submittals in a timely manner and verifying materials and products conform to plans prior to installation.All submittals received will be logged by date and description in the order received,and our responses will be provided in writing by way of memoranda to the City's attention for processing and circulation to the construction contractor. Task 11D: Construction Observations The Dudek team will provide field review and observations of the project's construction progress at key milestones;these typically include final grading, installation of specific features and treatments, assistance responding to unanticipated field conditions, and seeding and planting for decommissioned trails. As part of our field review,we will make design adjustment recommendations as needed for fit to unexpected site conditions and facilitate proper scheduling and sequencing for project success.We expect that the field review will include observations of the contractor's layout of key site improvements. In addition, we will observe the contractor's progress at the key milestones noted above. Following each observation, we will prepare field reports summarizing the installation progress, observations,and clarifications or recommendations to construction operations for the City's review and coordination with the construction contractor. We expect to be on site a total of three times during the 60-day construction window. If the City conducts regular on-site tailgate meetings with the construction contractor and others, Dudek will conduct our three total construction observation visits on the same day in order to attend the meetings, if this is practical. If additional inspections are desired beyond the initial three visits,they can be provided for an additional agreed-upon fee. Task 11E: Final Acceptance At completion of all construction work,we will conduct a Final Project Acceptance observation with the City,the contractor,and others as necessary to evaluate the contractor's conformance to the Final Submittal PS&Es, City permits and agreements, and project schedule. If,after the observation, we are satisfied with the construction,we will provide our written recommendation for a notice of provisional acceptance of the