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+� VI. NON-REIMBURSABLE EXPENSES <br /> A. The City will not reimburse for any costs associated with intra-staff meetings unless <br /> approved in advance by the City Manager (e.g. staff lunches and meetings are not <br /> reimbursable). <br /> B. The City will not reimburse for optional quasi-social functions such as retirement or <br /> testimonial dinners unless approved in advance by the City Manager. <br /> C. The City will not reimburse for the cost of any alcoholic beverages. <br /> VII. CASH ADVANCES <br /> NO BLANKET PER DIEM WILL BE ISSUED. <br /> Generally the City will pay in advance for registration, hotels and air fares. All other expenses will <br /> be reimbursed after submittal of a proper "Direct Payment Claim", with the appropriate attachment'. <br /> Exceptions to this policy will be made by the City Manager when an extended conference/training <br /> would cause financial hardship to the employee. With approval of the City Manager, advances of <br /> up to 80% of the daily per diem may be given for extended travel. All advances must be cleared <br /> with receipts within 30 calendar days. Anyone with an uncleared advance will be ineligible for <br /> additional advances. <br /> VIII. COMPENSATION WHILE TRAVELING <br /> A. One Day Travel. For purposes of compensation, travel time over and above the employee's <br /> normal commute time to and from work shall be considered hours worked. <br /> B. Overnight Travel. For purposes of compensation, travel time which occurs within the <br /> employee's normal daily hours of work will be counted as hours worked whether or not said <br /> travel time occurs on the employee's normal work day. <br /> 1. Compensated Time: <br /> Only time delineated below is compensated. <br /> (a) Hours spent in attendance at conference sessions. <br /> (b) Travel time corresponding to employee's regular daily hours of work <br /> exclusive of normal meal periods. <br /> B-5 <br />