AGENDA PACKET - Laserfiche WebLink

PAGE 13 Table 1. Meetings Attended by the JSI Project Team EVENT DATE Joint Human Services Commission Meeting, Pleasanton November 2, 2022 Dublin City Council Meeting April 4, 2023 Pleasanton City Council Meeting April 18, 2023 Livermore City Council Meeting June 12, 2023 Needs Assessment Website ROLE RESPONSIBILITY COMPOSITION Community Liaison Serve on both the Steering Committee and EAPAC, connect the JSI Project Team, city staff, and community members. Provide historical and current context on best practices for community engagement in the Tri-Valley. One individual who has experience in direct service work, a Tri-Valley community member, understanding of human services landscape in Tri-Valley EAPAC Support community connections and qualitative data process, co-facilitate focus groups, and provide feedback on interview tools and preliminary data analysis and overall process. Community members, human service providers, recipients of Tri-Valley services Compensated role for community members Steering Committee Provide oversight of the project, support the assessment process, review work plan and status of project activities, support logistics and project requirements, coordinate events, and preview deliverables. Tri-Valley city representatives, County staff, nonprofit leadership, and select JSI Project Team members In alignment with the equity framework principle of equitable data practices, process information was made available through the website www. mytrivalley.org throughout the Needs Assessment The site included an explanation of what a needs assessment is; the methodologies used in the EACHSNA; opportunities to get involved through the advisory or focus groups; reports on current findings and demographics trends; and upcoming events. All three cities determined that the site would only be active through the duration of the Needs Assessment project, and any relevant data would be carried forward into this report. Advisory Groups Development The JSI Project Team developed three advisory roles/ groups (see below to ensure the application of the equity framework and guide project implementation. The individuals who comprise these groups are community leaders—both those with organizational standing and those with lived experience. Table 2. Project Advisory Roles JSI created and presented a graphic at the Joint Commission and City Council meetings (see Figure 6) to facilitate communication about the purpose of each of these advisory bodies and how they would intersect. Some JSI Project Team members were on the Steering Committee only; others were a bridge between the EAPAC and the Steering Committee. The Community Liaison also served in a bridge role, attending both EAPAC and Steering Committee meetings. After in-depth deliberation about whether or not to hold ongoing joint EAPAC and Advisory Committee meetings, the decision was made to hold the majority meetings separately given the distinct scopes of work and responsibilities for each group, and in recognition of the potential power dynamics between them. The two groups were brought together twice during the data analysis and recommendation development phases to provide input on and add nuance to the findings. COMMUNITY LIAISON The community liaison was an essential member of the advisory groups for the Needs Assessment. As consultants with no experience living, working, or seeking services in the Tri-Valley, the JSI Project Team acknowledged the potential for gaps in the assessment. The Community Liaison had knowledge and context to illuminate the distinct features of and experiences within the Tri-Valley. The role also served on both the Steering Committee and the EAPAC. Given that the groups would not meet with each other until the end of the project, the liaison EASTERN ALAMEDA COUNTY HUMAN SERVICES NEEDS ASSESSMENTSS Page 71 of 554