CITY COUNCIL REGULAR MEETING AGENDA PACKET

DRAFT CIPPP-01 Page 11 of 16 Required Information for Project Intake Project sponsors shall prioritize capital needs and projects from their Needs List using the factors listed below. This process provides general guidance and examples for each prioritization factor. Before utilizing these prioritization factors, each project sponsor shall gather and maintain the following information: 1. Identify the minimum level of service expected from the proposed projects, which will be used as a baseline for scoring 2. Operational and maintenance goals that are realistic and sustainable 3. Basic infrastructure and facility data sufficient to identify City asset deficits as required in the General Plan, community plans, master plans, the Americans with Disabilities Act (ADA) 4. Basic assessment data (AMP) sufficient to identify new assets needed to meet a service standard or existing assets needing improvement 5. A minimum of a five-year capital infrastructure planning outlook that is maintained and assessed annually 6. A database of needs with priority scoring system consistent among all other project sponsors 7. For assets currently in the Asset Management Plan (AMP), update and maintain the database of needs and prioritizations 8. Add additional asset categories to the AMP as datasets are available. Phase 2: Project Review and Ranking Process The list of projects submitted by City departments/divisions will be reviewed by a balanced internal/staff Prioritization Committee consisting of multiple departments that are key stakeholders in the CIP program. The Prioritization Committee will provide individual prioritization scores with the goal of representing the best interest of the City’s overall needs and demands. Once the committee reviews and scores all the submitted projects according to the six categories of the CIPPP prioritization method, the projects will be ranked from the highest to the lowest score. Phase 3: Recommendation of the Final Ranked Prioritization CIP List The prioritized list is compiled by the Public Works Engineering Division, reviewed by the Director of Public Works for process compliance, and checked before being submitted to the City Manager for review and approval of the initial ranked and prioritized project list. Phase 4: Resource Analysis and Loading The City Manager's reviewed list is then evaluated by the Public Works Engineering Division and the Finance Department to identify eligible funding sources, available funding, available grants, staff resources, and professional services resources to implement the prioritized project list. Following this, the Public Works Engineering Division will recommend a final list of both funded CIP projects and of unfunded CIP projects to be included in the Five-Year CIP to the Director of Public Works and the City Manager for approval before submitting to City Council review. The purpose of this review and approval Page 318 of 893