RES 2025015 - Laserfiche WebLink

April 1, 2025 33 City of Pleasanton/GreenWaste Recovery, LLC 6.8 Monthly Summary Report 1273 Within fifteen (15) Days after the end of each calendar month in form and content satisfactory to the City , Contractor 1274 shall submit a monthly report with the information described in this paragraph. If Contractor does not submit a 1275 complete report in a timely fashion or incorporate comments, additions, and corrections requested by the City within 1276 fifteen (15) Days of receipt of those comments, additions, and corrections, the City may assess Liquidated Damages 1277 for each Day it is late in accordance with Section 11.9. In the monthly report, Contractor shall include, at a minimum, 1278 the total monthly Tonnage and the number of Loads of Recyclable Materials that were: (i) Delivered and Accepted 1279 at each Approved Facility; (ii) Processed at the Approved Recyclable Materials Processing Facility; (i ii) Marketed at 1280 the Approved Recyclable Materials Processing Facility; and (v) Residue Disposed. The City may direct Contractor to 1281 provide additional information the City deems necessary to corroborate Tonnage reports. Copies of the Monthly 1282 Reports shall be provided by Contractor to the Franchised Collector within the same time frame specified for 1283 submittal to the City. 1284 6.9 Right to Enter Facility and Observe Operations 1285 The City and its designated representative(s) reserve the right to enter, observe, and inspect the Approved Facilities 1286 during Facility operations; conduct studies or surveys of the Approved Facilities; meet with the Approved Facilities’ 1287 manager(s) or his or her representatives at any time, provided that the City and its representatives comply with 1288 Contractor’s reasonable safety and security rules and do not interfere with the work of Contractor or its 1289 Subcontractors. However, if Contractor representative or Approved Facility manager is not at the Approved Facility 1290 when the City or its designated representative(s) visit without prior announcement, Contractor may limit the visit of 1291 the City or its designated representative to a portion of the Facility, including, but not limited to, offices, container 1292 and vehicle storage areas, or maintenance yards. In that event, Contractor shall arrange for the City or its designated 1293 representative(s) to return for a visit of the complete Facility within twenty-four (24) hours of the City’s visit. Upon 1294 the City’s direction, Contractor shall make personnel available to accompany the City employees or representatives 1295 on inspections. Contractor shall ensure that its employees cooperate with the City and respond to the City’s 1296 reasonable inquiries. Contractor shall facilitate similar observation and inspection at Approved Facilities Owned by 1297 it or an Affiliate upon the City’s request and within three (3) Business Days of receiving such request. 1298 6.10 Provision of Emergency Services 1299 A. Disaster Response Planning. No less than ninety (90) Days prior to the Commencement Date, the Parties shall 1300 meet to discuss development of a Plan to address the role of Contractor in addressing the City ’s needs related 1301 to wartime, natural, physical, or other disaster in, or proximate to, the Service Area resulting in the declaration 1302 of a an emergency by the City Manager or City Council, as well as any measures that may be necessary for 1303 Contractor to take over time to address climate change (“Disaster Response Plan”). 1304 B. Disaster Response Plan. The Parties shall develop and finalize a Disaster Response Protocol prior to the 1305 Commencement Date that identifies specific communication and logistical actions, and such other 1306 coordination between the Parties and internal to each Party such that Contractor assistance can occur 1307 immediately following the City ’s declaration of an emergency. The protocol shall become part of the Disaster 1308 Response Plan to be developed by the Parties as provided in this Section. The Parties shall review the Protocol 1309 no less than annually and revise as warranted. 1310 C. Essential Service. Contractor acknowledges that it provides an essential service, and that while provision of 1311 Processing Service during or following a disaster may be affected by impacts to facilities, equipment, and/or 1312 public infrastructure, Contractor is obligated to take all measures reasonably necessary to provide such 1313 Service in a timely and effective manner in compliance with this Agreement, Section 11.10 notwithstanding. 1314 Such measures may include but are not limited to a change in Approved Facility(ies) and/or Designated 1315 Facility(ies). 1316