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City of Pleasanton Page 4 RFP for Collection Agency Services Thepreparation of the proposal will be at the total expense of the Proposer. There is no expressed or implied obligation for the City to reimburse responding Proposers for any expense incurred in the preparation of proposals in response to this request. All proposals submitted to the City shall become properties of the City and will not be returned. If any information in your proposal is confidential and/or proprietary, please further submit a separate redacted copy for servicing public records requests. The Proposer may submit an alternative proposal (or proposals) that it believes will also meet the City's project objectives but in a different way. In this case, the Proposer must provide an analysis of the advantages and disadvantages of each of the alternatives, and discuss under what circumstances the City would prefer one alternative to the other(s). If an alternative proposal is submitted, the maximum length of the proposal may be expanded proportionately by the number of alternatives submitted. The City reserves the right to reject any or all proposals, in whole or part, to waive any informality in any proposal, and to accept the proposal which, in its discretion, is in the best interest of the City. Any Proposer may withdraw their proposal, without obligation, at any time prior to the scheduled closing time for receipt of proposals. A withdrawal will not be effective unless made personally or by telephonic notification received prior to the closing date. Proposals may later be referred to the City Council for appropriate action. To be considered, all proposals must be emailed no later than 2 p.m. (PST) on Monday, April 14, 2025 to enewsome@cityofpleasantonca.gov C. RFP QUESTIONS Questions with regard to this RFP should be submitted by email to Erika Newsome, Junior Accountant, at enewsome@cityofpleasantonca.gov by 5 p.m. Monday, April 7, 2025. Responses to all questions shall be posted on the City’s website by 5 p.m. Friday, April 11, 2025. D. SCHEDULE The City reserves the right to make changes to the below schedule, but plans to adhere to the implementation of this RFP process as follows: RFP Released:March 27, 2025 Deadline for Emailed Questions: April 7, 2025 Responses to Questions Posted on Web: April 11, 2025 Proposals Due: April 14, 2025, by 2 p.m. Proposal Evaluations Completed: April 17, 2025 Notification to Firms/Agencies Selected for Interviews: April 18, 2025* Finalist Interviews: April 23-24, 2025* Recommendation to City Council with Agreement: May 20, 2025 *Decision to conduct interviews is at City’s discretion. Docusign Envelope ID: 3E0A76A7-438F-46D4-8461-55205D93623D