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City of Pleasanton Consulting Services - AMI Procurement and Program Management 4 | P a g e experience with best practices associated with fairness monitoring. Diameter specifications are custom- designed with an extensive question-and-answer format, which facilitates a structured proposal format, allowing evaluators the ability to easily evaluate responses and fairly score the various components of the proposal. This question-and-answer format is supported by a comprehensive evaluation scoring sheet, which will be developed by Diameter (develop, review, edit, finalize). Deliverables/Tasks: Evaluation Criteria within the RFP, Comprehensive Evaluation Scoring Sheet, Proposal Evaluation Criteria Session – Procurement Workshop. 1.2.8. Procurement Support Approach: Diameter Services will assist the City with its vendor solicitation process. Typically, the City would advertise, distribute, and accept responses to the solicitation in accordance with its policies and procedures. Diameter knows all the market players and we would be available to communicate in advance with the vendors the anticipated timelines and release of the RFP to ensure all vendors are aware of the City’s project. During the proposal period, Diameter will assist with answering vendor questions and prepare addenda, as required. Deliverables/Tasks: Provide answers to project-related questions from suppliers; Assist the City in preparing addenda to respond to inquiries during the RFP process. 1.2.9. Proposal Submission Evaluation Approach: Diameter will review the RFP submissions and facilitate the City’s project team in its evaluation of the submitted proposals, using the evaluation criteria prepared and published in the procurement documents. Diameter can provide training to the team on how to use the evaluation scoring sheet. After the City’s evaluation team members have individually reviewed the proposals, the entire team will conduct an evaluation workshop to provide clarification on unfamiliar or unanticipated issues in the responses, determine if additional questions or information is required, review scoring – typically consensus scoring, and determine which vendors will be shorted-listed. Deliverables/Tasks: Proposal submission review (typically 4 responses). Letters to vendor for clarification. Proposal Evaluation Workshop. 1.2.10. Vendor Presentations Approach: Diameter generally participates in Vendor Presentations. As a component of the evaluation process, the City may wish to have Vendors conduct presentations/interviews. This decision is made during specification and procurement document development. Diameter’s approach to Vendor Presentations provides a comprehensive and proven approach including the coordination and facilitation of the interviews. Diameter would develop the agendas and ensure a fair and consistent process for all. Deliverables/Tasks: Coordination, agenda development and facilitation; Attend Vendor presentations (2 days + 1 day of preparation). 1.2.11. Prepare Contract Documents and Vendor Negotiation Support Approach: Our comprehensive approach to project planning and our detailed specifications minimizes the need for extensive contract negotiations. We expect that the only significant negotiations that will be required in this stage will be: • Modifications to certain aspects of the technical specifications to adapt to the specific solution proposed by the preferred vendor(s); • The addition of certain elements of the proposal put forward by the preferred vendor(s) and/or desirable value-added components; EXHIBIT A Docusign Envelope ID: 134A9AB7-298B-4C3D-A5CB-AF281D5118F0