ST. FRANCIS ELECTRIC (#2025586) - Laserfiche WebLink

Traffic Signal Maintenance Contract Contract No.______ Scope of Work Page 5 Assets – Asset inventory, maintenance/repair history and real-time available inventoried replacement parts, current status of reordered equipment and inventory tracking. Preventative/Emergency Maintenance – A record of all calls, date and time stamp of: moment of receipt, dispatch, contractor arrival and departure. All records shall have description of problem and repair made. All records shall be updated in real time by the contractor via PDA or similar device and made available to City for real- time monitor of call status via the internet. The Electronic Record Management system shall be fully operational within 60 days of award of contract. The City, at its option, may request minor revisions or changes to the system. These changes will be at no cost to the City. Upon completion of the contract, the City, at its option, may retain possession of the database for future use related to the City’s traffic signal maintenance management inventory. This option shall be at no cost to the City. If the contractor does not provide the computerized Electronic Record Management system within the first 90 days of this contract, the Contractor shall pay liquidated damages to the City in the amount of $500 per calendar day until the system is fully operational. Section 3. EMERGENCY SERVICE Throughout the term of this agreement, the Contractor shall provide and maintain emergency service response on a 24-hour, 365-day basis, including all holidays. All personnel for Contractor that may be dispatched shall have continuous communication access through two-way radio, pager, and/or cellular phone. The response time for initial evaluation, safety, and clean-up tasks is one (1) hour. The outside time limit for follow-up action is two (2) hours from notification. In cases of major malfunction and/or damage, the Contractor shall contact the City Traffic Engineering Division to receive further direction. The Contractor shall respond within one (1) hour after the City has first notified the Contractor's representative of the following events: (1) Any signal controller malfunction (2) Signal equipment knockdowns (3) Other situations that are potentially hazardous to public safety The replacement of burned-out lamps need not be on an emergency basis provided that there are two (2) remaining signal phase indications still in operation. Such replacements shall be completed within twenty-four (24) hours. Contractor shall notify the City Traffic Engineering Division immediately of any change in traffic signal operations. Emergency calls that require replacement of equipment will not require approval from City before such replacements are commenced. Docusign Envelope ID: 3B82A602-152E-44CD-836A-6603E8712601