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Traffic Signal Maintenance Contract Contract No.______ <br />Scope of Work Page 7 <br /> <br /> <br />City shall retain the right to perform any additional work by use of City forces or, in the alternative, <br />to advertise such work for bids. <br /> <br />Section 5. RECORDS <br /> <br />5.1 Intersection Records <br />Preventive Maintenance (PM) Checklist: The Contractor shall create and provide a MS Access or <br />approved equal database with data entry forms for the field technicians to use to log preventative <br />maintenance and emergency call-out activity. The Contractor shall maintain this database for use by <br />maintenance staff whenever they visit any signalized intersection. The Contractor shall also <br />maintain a hardcopy of the Preventive Maintenance Checklist Form at each intersection. The PM <br />checklist form in the cabinet shall be completely filled out. The database shall be accessible via a <br />wireless PDA or similar technology so that the technician may update the database from the <br />intersection. Every time the signal cabinet door is opened, the maintenance technician shall make an <br />entry in the maintenance database regarding the purpose of the maintenance activity and operational <br />status of the signal. The database forms shall be used by the maintenance staff to record each <br />Preventative Maintenance inspection and any non-scheduled maintenance activity by the Contractor <br />to repair an element of the traffic signal installation at the intersection (cabinet components, detector <br />loops, pedestrian heads, signal heads, lenses, signal poles, etc.). The PM database shall be <br />continually updated. The City shall have access to the database via the internet and an updated hard <br />copy of the database furnished to the City Traffic Engineering Division monthly. <br /> <br />5.2 Monthly Activity Report <br />The Contractor shall provide a computerized monthly activity report to the City Traffic Engineering <br />Division of the Community Development Department by the fifteenth day of each month for the <br />previous month. The report shall be emailed or delivered on a CD in a Microsoft database format <br />and shall include the following: <br /> <br />a. Time the service calls were received by Contractor, City personnel making the call, <br />time arrived at the intersection, the response time, the technician name, the number <br />of hours spent for each repair and equipment replaced. <br /> <br />b. A complete record of all work that was performed on the traffic signal equipment <br />during the previous month including the make, model, and serial number of any <br />major components or other equipment that was newly installed at each intersection. <br />The disposition of removed signal control components and the repair history of <br />reinstalled components shall be included in the monthly report. <br /> <br />c. Time and date the PM work was performed. <br /> <br />If the contractor does not provide the computerized monthly activity report by the fifteenth day, the <br />Contractor shall pay liquidated damages to the City in the amount of $500 per calendar day until the <br />report is submitted. <br />Docusign Envelope ID: 3B82A602-152E-44CD-836A-6603E8712601