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Page 8 of 9 <br /> <br />where services are provided, the City Manager's Office, and the PUSD Transportation <br />Department. Emergency contacts must include primary supervisor, backup supervisor, <br />and management-level contacts, with updates provided within 24 hours of any changes. <br /> <br />9. The Contractor shall provide comprehensive incident reporting including: <br />a. Immediate notification (within 2 hours) of any accidents, injuries, or significant <br />safety incidents <br />b. Written incident reports within 24 hours of occurrence <br />c. Monthly service reports including attendance records, substitute usage, and <br />incident summaries <br />d. Quarterly incident summary reports due at winter, spring, and summer breaks <br /> <br />10. The Contractor shall ensure all Crossing Guards receive comprehensive training <br />appropriate for their duties, with emphasis on maintaining alertness and attentiveness <br />throughout their shifts. Guards must remain actively engaged in monitoring traffic and <br />pedestrian movement at all times. Training shall include emergency response protocols, <br />proper positioning for maximum visibility, and the importance of remaining mobile and <br />ready to respond to changing traffic conditions. <br /> <br />11. The Contractor shall conduct comprehensive background checks on all personnel in <br />accordance with California law, including DOJ clearances, and maintain current <br />eligibility records for all Crossing Guards. The Contractor shall ensure all personnel meet <br />requirements for working in proximity to minors. <br /> <br />12. The Contractor shall accommodate service adjustments as directed by the City, including <br />adding, removing, or modifying crossing guard locations based on traffic patterns, <br />enrollment changes, or safety assessments. Additional services may be authorized usin g <br />the 10% contingency included in the contract amount, subject to written approval from <br />the City Manager or designee. Additional services will be compensated at the applicable <br />fiscal year hourly rate. <br /> <br /> <br />Compensation <br /> <br />Contractor shall be compensated for crossing guard services as follows: <br /> <br />FY 2025/26: $426,035 <br />• Base contract: $387,304 (hourly rate of $34.93 × 11,088 service hours) <br />• 10% contingency: $38,731 <br /> <br />FY 2026/27: $438,841 <br />• Base contract: $398,947 (hourly rate of $35.98 × 11,088 service hours) <br />• 10% contingency: $39,894 <br /> <br />Payment shall be made monthly based on actual hours of service provided at the hourly rates <br />specified above. <br /> <br />Docusign Envelope ID: 9F0AF483-8BBA-495D-A7AD-57112240C89B