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Page 4 of 5 <br />• Adding monitoring to the existing fire riser and exterior backflow <br /> <br />Staging will occur within the station's secured perimeter. Waste bin placement and contractor <br />parking will be coordinated with Public Works and the Police Department (PD). Construction <br />crews will access the site through the main entrance, and all personnel will undergo PD <br />background checks. While some staff disruption may occur, no impact is expected on police <br />services. The emergency generator and fuel station are not included in this project. <br /> <br />Proposals <br />Staff recommends rejecting the original proposals from the July 16, 2025, solicitation of <br />proposals that only received one responsive package. The request for proposals was updated <br />to make the proposal easier to complete and provide additional information for the bidders. <br /> <br />Four proposals received on August 20, 2025, were evaluated by a staff committee and scored <br />as outlined in the RFP. Wilson General Contracting received the highest score, 27 out of 30 <br />total points, and their base bid of $745,000 was below the engineer’s construction estimate of <br />$1.2 million. The Bid Summary is detailed in Attachment 1. <br /> <br />Schedule <br />The Fire Alarm Retrofit project will start design investigation and documentation in October <br />2025, after the contract is fully executed, with permits planned for January 2025. At that time, a <br />construction schedule will be finalized with the contractor and materials will be ordered, with <br />plans to mobilize at the most critical OSC site in February 2026, followed by the Library and <br />the PD buildings. Construction of the entire project is planned to be complete in June 2026, <br />and final testing and acceptance by July 2026. <br /> <br />Project Management <br />The Fire Alarm Retrofit project consists of four projects bundled into one contract, with multiple <br />building permits requiring monitoring on overlapping schedules. Additional support is required <br />due to each location's different working hours and durations of construction. Staff recommends <br />using existing on-call construction management or architectural professional support services <br />for the Fire Alarm Retrofit project after the general contractor contract is executed. The <br />consultant will review the plans, coordinate external reviews and access, and help administer <br />and inspect the project. <br /> <br />EQUITY AND SUSTAINABILITY <br />Ensuring a safe working environment is essential to all Pleasanton staff and the buildings used <br />by the public are a resource for all members of the Pleasanton community. <br /> <br />OUTREACH <br />No outreach was conducted during the fire alarm RFP process, as this item is a routine matter <br />of City business. Adjacent neighbors, the school district, and Library patrons will be given <br />notice prior to the start of construction. <br /> <br />STRATEGIC PLAN ALIGNMENT <br />Approval of this action advances the ONE Pleasanton citywide strategic goals of Investing in <br />Our Environment, Strategy 1 – Implement the four-year Capital Improvement Program (CIP) to <br />Page 119 of 264