CITY COUNCIL REGULAR MEETING AGENDA PACKET

4 June 2025 EO C A C T I V A T I O N • Microsoft Teams (for video teleconference capabilities) • Email • Phone call • Text message To establish a virtual operating environment for the EOC, the following actions will likely occur: • Launch Veoci Activation Plan • Establish Microsoft Teams Meeting Link • Invite Section Chiefs and other personnel into Veoci for documentation upload and situational awareness. Initial Situation Report While awaiting the arrival of EOC staff and as information becomes available, the EOC Coordinator begins developing the initial situation report. The initial information report should capture the following details: • Incident/threat type • EOC activation location, level, and EOC functions activated • Areas of the City impacted • Life safety needs • Current resources committed to the incident and possible future needs • Known infrastructure damage • Time of the initial incident briefing • EOC Contact Information If certain departmental staff have not yet arrived at the EOC, the EOC Coordinator may need to contact them directly to complete the initial situation report. The EOC Coordinator posts the initial situation report to Veoci in the designated Activation Room. EOC Quick Start Checklist The following checklist is not an exhaustive list of all initial EOC activities but is intended to provide an overview of critical EOC activation actions. Some elements of this checklist can be completed in advance for planned events. Completed Action Notes Based on activation considerations, in consultation with the City Manager and Emergency Manager, activate the EOC at the appropriate activation level. Notify City Manager and Assistant City Manager of EOC activation. Notify the Police Department Dispatch Center of EOC activation: (925) 931-5122 Notify Incident Management Team of EOC activation. Page 251 of 264