CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 2 of 4 DISCUSSION To expand access and provide greater flexibility for community use during closed hours, staff proposes establishing a Library Meeting Room rental fee. The recommended update to the Master Fee Schedule (MFS) would create a cost-recovery model for library meeting room fees consistent with recreation facility practices and help offset the costs of providing the service. The majority of Bay Area city libraries studied charge rental fees for community meeting rooms (Table 1). Table 1: Bay Area City Libraries and Community Meeting Room Fees Category/Description Fee Structure Summary Additional Provisions Alameda City Free Library $50-$100/hourly, depending on room size and fee category (Occupancy: 49- 111, based on configuration) ____ Berkeley Public Library $0 fee for room use, but must be open to the general public and adhere to guidelines _____ Dublin Public Library $0-$150/hourly, depending on fee category _____ Hayward Public Library $0-$250/hourly, depending on room size and fee category (Occupancy: Four rooms varying in capacity of 20, 60, 90, 120) Fees charged for Prep area, Janitorial Service, Room Setup, and Attendant Livermore Public Library $21 hourly/$105 daily maximum; Equipment fees from $11-27 per item (Occupancy: 84) No charge for LPL, Friends, City, LARPD, LUSD, LPC Palo Alto Library $35/hourly for El Camino Real Room (Occupancy: 60) Non-City affiliated groups are limited to 2 uses per month Pleasanton Public Library $0 fee for room use, but must be open to the general public and adhere to guidelines (Occupancy: 200) _____ Redwood City Library $60-$165/hourly, depending on room size and fee category (Occupancy: 50-115, depending on configuration) No charge for use by Library, Friends, City use. Adjusted rates for nonprofits and Page 86 of 264