CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 3 of 4 not-for-profits. Richmond Public Library $12.50/hourly (Occupancy unknown, facility under renovation) _____ San Leandro Library $50-$250/hourly, depending on room size and fee category (Occupancy: Four rooms vary in capacity of 42, 120, 150, 214 ) Fees charged for Equipment ($5- $50) Kitchen, Attendant, Utilities, Security. San Mateo Library $110-$210/hourly, depending on room size and fee category (Occupancy: Two rooms varying in capacity, 36 and 124) Fees charged for A/V equipment and stage rentals • Dublin, San Ramon, and Danville are county libraries and were not surveyed. • Mountain View, Menlo Park, Sunnyvale libraries do not have community meeting rooms, only study rooms. The proposed cost recovery model for Library Meeting Room rentals would align with the City Council-approved Subsidy for Recreation Facility Rentals (Table 2), establishing user categories in which groups providing greater community benefit receive higher General Fund subsidies, while private rentals and businesses contribute more toward actual costs. Table 2: Proposed General Fund Subsidy for Facility Rentals Category/Description % Discount to Actual Cost/ General Fund Subsidy PUSD Co-Sponsored Groups 40% Non-Profit Organizations 30% Pleasanton Residents (Private Use) 20% Non-Residents (Private Use) Businesses 0% Proposed Fees This cost-recovery model expands community access to the meeting room, while balancing the need to sustainably manage facilities and staff resources. The proposed fees (Attachment 2) are based on the market rates for other city libraries and will support staff costs for facility monitoring of after-hours use, administrative expenses, utility costs, and ongoing maintenance. Implementation and Evaluation If approved, the new structure would be implemented with the City Council-approved cost Page 87 of 264