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Page 4 of 4 <br />recovery framework. Existing reservations made prior to the effective fee date will be honored <br />at no charge, and reservation holders will be notified of the update in advance. <br /> <br />If approved, new rental fees will be implemented on October 1, 2025. Following <br />implementation, staff will track revenues and related expenses to assess the impact of the new <br />fees. A routine evaluation system with performance metrics will be developed to guide <br />decision-making, ensure transparency, and inform any future adjustments. <br /> <br />To preserve core services, priority booking of the room will remain in place for library <br />programs, City-sponsored uses, and Friends of the Pleasanton Library events. <br /> <br />EQUITY AND SUSTAINABILITY <br />The proposed update to the MFS maintains the foundational principles of equity and <br />community benefit. This updated framework will continue to serve as a key tool for budgeting <br />and resource allocation, helping ensure that the City remains responsive to community <br />expectations and is fiscally resilient. <br /> <br />OUTREACH <br />The item was presented at the Library Commission meeting on August 7, 2025. <br /> <br />The only recurring events for partner organizations are those held by the Friends of the <br />Library, who received the information at their monthly meeting on August 27. No additional <br />outreach was conducted. <br /> <br />STRATEGIC PLAN ALIGNMENT <br />This recommendation aligns with the ONE Pleasanton Strategic Plan Goal of Funding Our <br />Future: Fiscal Sustainability. Support financial health and sound fiscal policies through long- <br />term planning, cost recovery, increased revenue, and cost containment. <br /> <br />FISCAL IMPACT <br />The proposed changes to the Master Fee Schedule will generate new revenue and reduce <br />General Fund subsidies associated with community use of the Library Meeting Room. <br /> <br />Prepared by: Submitted by: Approved by: <br /> <br />Lia Bushong, Assistant <br />Director of Library and <br />Recreation <br />Heidi Murphy, Director of Library and <br />Recreation <br /> <br />Gerry Beaudin, City <br />Manager <br /> <br />Attachments: <br />1. Resolution <br />2. Proposed Versus Current Fees <br /> <br />Page 88 of 264