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City of Pleasanton | Stormwater System Management Plan | PWD 25.601 | PAGE 10 Task 1.2 – Coordination Tasks Wood Rodgers will be available for calls and emails throughout the duration of the Project. Monthly status meetings will be scheduled to update the City on the Project’s progress and to facilitate information‐sharing. Meeting minutes and action items will be prepared following each meeting. Deliverable(s): Meeting Minutes/Action Items | Monthly Progress Reports Task 1.3 – Community Engagement Meetings and Council Presentations Wood Rodgers will prepare presentation materials containing technical information, findings, and recommendations. The presentation materials will be developed by our Landscape Architects with graphical illustrations to express visual ideas, convey messages, educate the audience, and promote the Project recommendations (see Exhibit 1). Wood Rodgers will use the materials to conduct up to five community engagement meetings and five City Council presentations as requested by the City. Deliverable(s): Up to Ten Presentations and Presentation Materials Task 2 | Data Gathering/Field Verification Task 2.1 – Kickoff Meeting and Project Overview Prior to commencing any work, the Wood Rodgers’ Team will meet with the City and any other stakeholders. The purposes of this Kickoff Meeting are: 1) to clearly define the goals of the Project; 2) to establish an understanding of the City’s needs; 3) to establish and schedule the key milestones in order to determine the standards and policies that apply to the Project; and 4) to refine the Project’s Scope of Work and its budget. The meeting will also include an initial effort to collect data and to comprehend the City’s understanding of the drainage system. Deliverable(s): Kickoff Meeting Agenda/Minutes | Data Request Task 2.2 – Interviews/Informational Exchange The Wood Rodgers Team will conduct up to three interviews with key City staff members and City Utilities personnel who are familiar with the stormwater system. The purpose of these interviews is to gather information about the operation and maintenance of the system, the condition of the system, and any known deficiencies. Additionally, site visits to as many as ten specific facilities (such as pump stations, trash capture devices, frequent flooding locations, and those with known deficiencies) will also be conducted. Deliverable(s): Three (3) Interviews; Site Visit Summaries for up to ten (10) sites Task 2.3 – Data Collection and Review Wood Rodgers will collect and review data to develop the bases for inventory, condition assessment, operations and maintenance optimization, improvement prioritization, and the proposed Storm Drain Master Plan for the City. To sufficiently update the City’s drainage facility, Wood Rodgers will collect and review the City’s Geographic Information System (GIS) geodatabase, parcel data, easements, historical flooding information, record drawings, maintenance documents, latest hydrologic and hydraulic data, land uses, the general plan, relevant reports, studies, and other plans and supporting data. Wood Rodgers will also collect as‐builts, surveys, models and the latest standards from the California Department of Transportation (Caltrans) ‐ Zone 7 and other agencies in order to supplement missing data or “gaps” in the geodatabase (see Exhibit 2). Work orders from operations and maintenance activities and anecdotal flooding incidents will be collected and reviewed to understand drainage facility operation issues and to verify flooding locations and extents. Data regarding planned and existing capital improvement projects, green infrastructure facilities, Low Impact Development (LID) projects, and trash capture devices will be collected to assess the hydraulic impacts or benefits. Exhibit 2 Exhibit 1 EXHIBIT A Docusign Envelope ID: DF86282A-2A84-404C-9F8A-A035AEFBCFF8