CITY COUNCIL MEETING AGENDA PACKET

Page 12 of 14 required, regardless of the selected provider. The community engagement process found that, although residents and businesses gener ally express satisfaction with PGS, there is strong support for conducting a competitive RFP process. Feedback highlighted that cost and convenience are key priorities, and input from industry stakeholders indicates multiple options exist for enhanced offerings and advanced technology to support quality service and regulatory compliance. Options for Procuring Future Services Extend Sole-Source Discussions with PGS for 6-months At the Waste and Recycling Subcommittee meeting on September 23, 2025, committee members expressed the value they see in maintaining a transfer station within the City. The subcommittee recommended that staff extend sole-source discussions with PGS for six months to allow additional time to evaluate the feasibility of upgrading the existing transfer station to meet both current and future community needs. Under this approach, PGS would work in partnership with their engineering contractor and development counsel to develop a facility upgrade plan that meets specific requirements for the City to assess the plan’s feasibility. The facility plan would be provided to City staff no later than February 18, 2026, to allow time to review, discuss, and refine the approach. The terms of the collection agreement discussions would continue through May 18, 2026, providing six additional months for analysis and planning. At that time, staff would return to the City Council with the results of these discussions and if successful, a recommendation to extend the current franchise agreement 3-5 years in order to implement the negotiated plan. To successfully assess the feasibility of the transfer station plan, City staff would request the plan from PGS to adequately detail how the following key considerations will be addressed: 1. Past compliance issues. How site upgrades will resolve current compliance issues and ensure ongoing compliance. 2. Site space limitations. A description of how to overcome the limitations or challenges of land acquisition, permitting, or other issues that may affect the feasibility and future expansion of the current transfer station site. Some operational solutions, such as vehicle parking, will need to be identified. 3. Adequate traffic control and queuing for access to the transfer station will need to be identified. 4. East Pleasanton development. How operations at the transfer station may affect future residents living adjacent to the site, and what specific measures will be implemented to mitigate potential concerns such as noise, odor, traffic, litter, and other quality-of-life impacts. In parallel to the above discussions, proposed terms of the extended collection agreement would also be reviewed, ensuring alignment with operational needs, community impacts, and City objectives. Staff will meet and confer with PGS on proposed service offerings for a 3-year extension of the agreement, including but not limited to: Page 84 of 399