CITY COUNCIL MEETING AGENDA PACKET

Page 13 of 14 • Service requests through multiple platforms: website and mobile phone app • Additional container options: 35gal organics and recycling, 65gal MSW • Organics leaf collection program • Expansion of education and outreach to residential and commercial customers to increase utilization of programs • Enhanced technical assistance to commercial and multi-family customers to improve diversion. • Hours of operation for transfer station dumping • Weekend city events collection • Household Hazardous Waste Collection Events • Partnership with City on compost hub operations • Acceptance of compostable bags in organics collection stream Alternative Competitive RFP Timeline and Next Steps To meet the schedule of the expiring franchise agreement in 2029, the City would begin the RFP process in early 2026. A typical RFP process lasts 12 to 18 months and includes drafting and finalizing an RFP, soliciting proposals, responding to prospective operators’ questions, interviewing proposers, evaluating proposals, negotiating contract terms, and seeking final approval by the City Council. This process is anticipated to last through 2026, with a potential award of the new franchise in the first half of 2027, pending direction from the City Council and the outcome of negotiations. This will allow the selected service provider approximately two years to address any infrastructure needs, acquire vehicles, establish new programs or services, and conduct community outreach and engagement to ensure the public is aware of any changes. STAFF RECOMMENDATION In consideration of the analysis presented above and the recommendation by the Waste and Recycling Subcommittee, staff requests that the City Council receive an update on the outcome of stakeholder engagement and cost analysis and direct staff to negotiate, within six months, a 3-5 year extension of the current agreement with PGS to allow time to resolve existing compliance and space constraint issues at the transfer station, develop a plan that ensures long term public access to the transfer station services separate from collection, and enhances the collection services to respond to community input on new services. Staff proposes to bring this matter back to City Council no later than July 2026. At that time, if negotiations with PGS have been successful, staff will bring back an amendment to extend the current agreement and a framework, within that amendment, for arranging for transfer station services separate from collection services in the future. If negotiations with PGS have not been successful, staff will recommend issuing an RFP for these services in order to preserve sufficient time for an RFP and service provider transition before the expiration of the current agreement. ALTERNATIVE Staff requests that the City Council receive an update on the outcome of stakeholder engagement and cost analysis and direct staff to initiate a competitive RFP process for solid waste collection services that would include allowance for a transfer station and Page 85 of 399