CITY COUNCIL MEETING AGENDA PACKET

4938-6770-8028 v1 -9 - and/or change shall be effective only when submitted by the PCEA/AFSCME LOCAL 955 to the Employer and is subject to the terms and conditions set forth in the original payroll deduction/authorization. C. The City shall furnish, monthly, a list of all employees appointed within classifications contained in Appendix "B" of this MOU. The City shall furnish a list of all newly hired employees and change in status or representation of employees to the Union's President each pay period. The City shall provide contact information in writing, regarding persons newly hired by the City into a PCEA/AFSCME LOCAL 955 represented classification, to the designated Union Official consistent with Section 2.3 C. 2.3 Communication with Employees A. Any representative of the Union shall give notice to the Department Head when contacting City employees during the duty period of the employees, provided that solicitation for membership or other internal employee organization business shall be conducted only during the off-duty hours of all employees concerned. Pre- arrangements for routine contact between the Union and the Department Head may be made, and when made shall continue until revoked. The Union may designate to the Director of Human Resources and Labor Relations no more than two representatives to discuss grievances with their members. The Union representatives shall be allowed reasonable time at the beginning or end of an employee's normal duty period to discuss the employee's grievance. This use of duty period time by either the Union representative or the employee shall not unduly affect either person's ability to complete their assigned duties. These time limitations shall not be in effect during the conduct of formal grievance hearings. B. New Employee Orientation meetings This provision applies to all new employees hired into the City in the PCEA/AFSCME Local 955 Bargaining Unit and is intended to comply with AB 119. The City will provide the Union with not less than ten (10) calendar days’ advance written notice of the time, date, and location of all new employee orientation meetings. Notice will be made by way of email to the Union President and Vice President The Union shall maintain proper order at the meeting, and see that the space is left in a clean and orderly condition. The Union will be given up to thirty (30) minutes as part of the new employee orientation meetings to present Union membership information to new employees in the Bargaining Unit. The Union representatives who will present information at the new employee orientation meetings may do so on work time. The Union will notify the City of the names of the employees who will be presenting on behalf of the Union. Page 76 of 200